Present:           Robert Dilts, Michele O’Brien, Lisa Perrault, Nora von                                                        Stange, Lee Ann Podruch, Kip Roberson

 

The meeting was called to order at 4:10 p.m.

 

          Corrections to the draft minutes of the January 14, 2009 minutes were noted. LeeAnn Podruch moved to approve the minutes as amended and Lisa Perrault seconded the motion.  The minutes were approved by vote of the Trustees.

 

 

            Lisa Perrault informed the Trustees that the account information for the periods ending January 31, 2009 is not yet available. 

 

 

            Kip announced that the following programs have been scheduled:  March 19 - Know Your Water, April 2 - Birds of the Champlain Valley from Terns to Bobolinks, and June 4 - Birding by Ear. Kip will be meeting with several members of the Friends board who have volunteered to assist with program planning.

 

            Circulation for January 2009 increased overall by 12% over the same month last year.  The Trustees discussed and unanimously approved $3,000 funds to be dedicated to the acquisition of Library materials.  Kip noted that the Friends have agreed to contribute additional funds to the Library Materials Fund.

 

            Northland has not undertaken the upholstery cleaning and has advised that they will not be doing so.  Accordingly, the Northland cleaning project is complete.  In the future the Library may seek cleaning assistance from the United Way “Ways of Caring” project.

 

            The Library’s building maintenance expenses exceeded budget due to commercial cleaning expense, the need for a new water heater and elevator repair, the cost of which was shared with the Town.  Frozen pipes have been a repetitive problem this winter.

 

            The Trustees reviewed the revisions to Section 5.1 of the Policy, which concerns use of the Library bulletin boards.  Michele O’Brien moved to approve the following policy statement, Lisa Perrault seconded the motion and it was approved by unanimous vote:

 

            5.1 Bulletin Boards

            The Library maintains a bulletin board as a public service for the community to display notices, event listings, and information for non-profit cultural, educational, and civic organizations.

            1.  Personal notices and petitions may not be posted.

            2.  No material shall be permitted that advocates or solicits consideration of any product or item.

            3.  No material, leaflet, or poster that advocates the election of candidates, political or otherwise, shall be posted on the bulletin boards.

            4.  All items should be no larger than 15” x 20.”

            5.  The information will be displayed for two weeks and after the event, it will be removed by the staff.  All materials become property of the library unless other arrangements have been made.

            6.  All items must be submitted to the Library staff and will be posted at the discretion of the Library Director.

 

 

            Nora von Stange made a motion to enter executive session; LeeAnn Podruch seconded the motion, and the meeting proceeded in executive session to discuss personnel matters.  No action was taken, and the executive session adjourned at 5:05 p.m.

 

            The Selectboard approved a 6.6% increase in the Library Budget for the upcoming fiscal year.

 

            The Trustees reviewed the goals set forth in the Long Range Plan, and will continue to review that document at the next meeting.

 

            Bob Dilts announced that there is currently one vacancy on the Board and in March there will be one and possibly two more when the terms of Alice Winn and Nora von Stange (who is eligible to serve a second term) expire.  He encouraged the Trustees to seek candidates for the vacancies and have them submit a letter of interest to Paul Bohne.

 

            The next meeting of the Trustees will be held on Tuesday, March 10, 2009 at 4:30 p.m.

 

            The meeting adjourned at 5:40 p.m.

 

                                                                                    Respectfully submitted,

 

                                                                                    Nora von Stange