Present:  Alice Winn, Robert Dilts, Michele O’Brien, Lisa Perrault, Nora von Stange, Lee Ann Podruch,

Kip Roberson

 

 

The meeting was called to order at 4:10 p.m.

 

Lisa Perrault moved to approve the minutes of the June 18, 2008 Trustees’ meeting and LeeAnn Podruch seconded the motion.  Amendments were noted and the minutes were approved as amended by vote of the Trustees.

 

 

Lisa Perrault presented Treasurer’s reports for the periods ending July 31, 2008.  She reported that the Trustees’ finances are in line with budgetary expectations and that there are no financial concerns at this time.  A check for $410, representing funds refunded from Follett was received.  The proceeds from one of the CD investments was deposited into the checking account upon maturity in order to ensure the availability of cash for cleaning expenses.

 

 

Kip Roberson reviewed items in the Library budget report as of August 31, 2008.  For a number of items, such as supplies, computer and subscriptions, the entire annual expense is incurred early in the year, and accordingly, those expenses have already been paid.

 

Kip discussed the scheduling of staff training and the completion of evaluations.  Alice Winn made a motion to approve a delayed opening of the Library on October 8, 2008 to accommodate staff training; Lisa Perrault seconded the motion and it was approved. 

 

Kip reported continuing increases in circulation, commenting that library circulation generally increases during periods of general economic challenge.  The greatest increase in circulation at the Library has been fiction materials and DVDs.

 

Nearly 200 children participated in Summer reading.  Summer programming for children was well attended, with the average attendance for most programs was approximately 20.  Fall programming through November has been scheduled. 

 

 The purchase of automatic time management software for the public use computers was discussed, as was the purchase of laptops for public use.  The online catalog has been upgraded to include cover art and critical reviews of the material for which a search is conducted. 

 

Kip will attend the Association of Rural & Small Libraries Annual Conference from Sept. 17-24 in Sacramento, CA, and he will attend the New England Library Assoc. annual conference in Manchester, NH on Oct. 20-21. 

 

The cleaning project, and payment for it, was discussed as was the need for ongoing professional attention to cleaning tasks.  LeeAnn Podruch made a motion to approve up to $600, in addition to the $1800 previously approved by the Trustees, to pay for any balance of the bill for the current cleaning project by Northland.  Alice Winn seconded the motion and it was approved.   

 

 

Lee Ann Podruch and Kip Roberson discussed the conference they attended in Rutland concerning new privacy legislation, compliance requirements and the impact on the Library operations and policies.  All Trustees will review the legislation and the discussion regarding revisions to Library policy will continue at the October meeting of the Trustees.

The Trustees discussed sending a representative to future meetings of the Friends of the Pierson Library, and also discussed the Friends’ upcoming annual book sale.

 

It was noted that one more person is needed to complete the current Board of Trustees, and further noted that certain revisions to the By-Laws may be needed in order to make all of the provisions consistent with the new seven member board.

 

 

The meeting adjourned at 5:30 p.m.

 

 

Respectfully submitted,

 

Nora von Stange