Present: Alice Winn, Robert Dilts, Lisa Perrault, Nora von Stange, Lee Ann Podruch, Kip Roberson

 

 

The meeting was called to order at 4:25 p.m.

 

 

Bob Dilts moved to approve the minutes of the April Trustees’ meeting and Lisa Perrault seconded the motion.  Amendments were noted and the minutes were approved as amended by vote of the Trustees.

 

 

 

Lisa Perrault presented Treasurer’s reports for the periods ending May 31, 2008.  She reported that the Trustees’ finances are in line with budgetary expectations and that there are no financial concerns at this time.  The Trustees discussed funding from the Vermont Community Foundation and the preparation of a library budget for review at monthly Trustee meetings.

 

 

Kip Roberson reported that circulation increased by more than 500 in April 2008 as compared to April 2007.  He is working on improving circulation reporting and will being including usage statistics for online resources.  In addition, he predicts that circulation will increase with the recent acquisition of more than 300 DVDs acquired by funds provided by the Friends and the Trustees.  In addition, new audiobook titles are being added to the collection.

 

The cost and available funds for the comprehensive cleaning project were discussed.  Lisa Perrault will contact the Northland company in an effort to negotiate a decrease in their quoted price.  The Friends have contributed $1,000 toward the cleaning expenses.  In addition, $500 in the 2009 budget for building expenses is available for the cleaning fees.  Bob Dilts moved to appropriate funds of up to $1,800 from the Trustee’s budget towards cleaning by Northland.  LeeAnn Podruch seconded the motion and it was approved unanimously.  For purposes of future cleanings, it was noted that one of the local banks has an employee community service program that other libraries have engaged. 

 

Kip reported on the last staff meeting and noted that July annual staff performance evaluations will begin shortly.

 

Two new online resources will be featured on the Library database beginning on or about July 1:  (i) TumbleBooks, a subscription purchased by the Friends, is a library of animated, talking picture books, puzzles, quizzes and teacher resources; and (ii) World Book Online, a continually updated version of the encyclopedia that will be available to users 24 hours a day, 7 days a week.  Kip is working with Connie and Betty and Peter from the Town on enhancing the website, and urges that we need to publicize the availability of the Library’s on line services.  A new computer has been ordered for the circulation desk. 

 

Kip circulated information regarding workshops for Trustees, draft minutes from the most recent Friends meeting, the Friends newsletter, information regarding an art grant recently received by the Library, a summary sheet entitled “Responsibilities of Trustees/Librarians, the Pierson Library Directory and an appeal from the VLA for funds to pay for a state house lobbyist.

 

The Association for Rural & Small Libraries’ annual conference will be held in Sacramento from Sept. 19 – 21.  LeeAnn Podruch made a motion to authorize up to $1,400 in funds for Kip to attend the conference.  Bob Dilts seconded the motion and it was unanimously approved.

 

Kip reported that it is possible to extend the Tuesday and Thursday closing hour from 7:30 p.m. to 8:00 p.m. without incurring additional cost.  That scheduling change will be implemented.  The Trustees also discussed the possibility of keeping the Library open until 6 p.m. on Monday, Wednesday and Friday and asked Kip to determine what it would cost to do so while retaining the 10:00 a.m. opening time.

 

 

Bob Dilts moved to approve a $100 contribution to the VLA lobbyist fund; Lisa Perrault seconded the motion and it was unanimously approved.

 

Bob Dilts moved to submit the name of Michelle O’Brien to the Town Selectboard for approval as a Trustee.  Lisa Perrault seconded the motion and it was approved unanimously.

 

The following persons were nominated to serve in the following offices and all were approved by a vote of the Trustees:

           

            Chair – Bob Dilts (nominated by Lisa Perrault, seconded by LeeAnn Podruch)

            Treasurer – Lisa Perrault (nominated by Bob Dilts, seconded by LeeAnn Podruch)

            Corresponding Secretary – LeeAnn Podruch (nominated by Bob Dilts, seconded                                                                                              by Lisa Perrault)

            Recording Secretary – Nora von Stange (nominated by Bob Dilts, seconded by                                                                                                Lisa Perrault)

 

LeeAnn Podruch agreed to work with Lisa Perrault to learn the duties of the Treasurer and the procedural aspects of the position.

 

Bob Dilts moved to convene an executive session to discuss Board matters; Nora von Stange seconded the motion and at 5:52 p.m., by vote of the Trustees, the executive session commenced.  The executive session concluded at 6:00 p.m.

 

The meeting adjourned at 6:00 p.m.

 

 

Respectfully submitted, Nora von Stange