Present:   Alice Winn, Robert Dilts, Lisa Perrault, Nora von Stange, Lee Ann Podruch, Kip Roberson,

and Paul Bohne

 

 

The meeting was called to order at 4:05 p.m.

 

Alice Winn welcomed new Library Director Kip Roberson.

 

Paul Bohne discussed proposals, tasks and expenses associated with periodic special cleaning of the Library.  Kip Roberson will work up a scope of services description, and Paul Bohne will put the matter out to bid.

 

Robert Dilts made a motion for the Trustees to commence an executive session; Lisa Perrault seconded the motion and the executive session convened for purposes of discussing personnel matters.  Lee Ann Podruch moved to conclude the executive session and Robert Dilts seconded the motion.  The executive session concluded at 4:25 p.m.

 

Robert Dilts made a motion to approve the minutes of the February 13, 2008 meeting, and the motion was seconded by Lee Ann Podruch.  The minutes were approved by unanimous vote of the Trustees.

 

Treasurer’s reports for the period ending February 29, 2008 were presented by Lisa Perrault.  Ms. Perrault reported that expenses are line with budgetary expectations and that there are no financial concerns at this time.  The Trustees discussed investment vehicles to maximize financial growth, and also discussed the Community Foundation.  Lee Ann Podruch made a motion to authorize Lisa Perrault to invest, pursuant to her investigation and findings, up to $15,000 in a CD for up to one year at a favorable interest rate.  Robert Dilts seconded the motion and the motion passed by vote.

 

 

 

Kip Roberson provided circulation statistics indicating that circulation is up over the same period last year.

 

Mr. Roberson has prepared a job satisfaction survey for the staff for the purpose of acquainting himself with the staff, their duties and other issues of importance.

 

A welcome reception was discussed and scheduled for April 17 to coincide with National Library Week.  

 

Mr. Roberson presented proposals for new library cards at a cost of $1,600 for 5,000 cards, and the Trustees approved the design.  Funding will be investigated.  He also developed and circulated a new, comprehensive directory of staff, Trustees, volunteers, Friends and emergency contacts.

 

A copy of the Vermont Law of Public Libraries was provided to each of the Trustees as was material on recognizing library volunteers.

 

Alice Wiinn asked each Trustee holding an office to prepare and submit a job description to include in future training materials.

 

The Trustees discussed upcoming training opportunities at the Town Officers’ Education Conferences.

                 

The Trustees discussed the possibility of amending the By-Laws to increase the number of Trustees from five to seven.  The feasibility of holding over two board members for a limited time period in order to ease the transition of the new director was discussed.

 

A proposed Librarian Evaluation form was circulated for consideration and discussion. 

 

 

Bob Dilts moved to adjourn the meeting, Lisa Perrault seconded the motion, and the meeting adjourned at 5:15 p.m.

 

 

Respectfully submitted

 

Nora von Stange