Present:  Alice Winn, Robert Dilts, Lisa Perrault, Nora von Stange, Lee Ann Podruch.

 

The meeting was called to order at 4:05 p.m.

 

Lisa Perrault made a motion to approve the minutes of the January 9, 2008 meeting, and the motion was seconded by Lee Ann Podruch.  The minutes were approved by unanimous vote of the Trustees.

 

Bob Dilts moved to confirm the prior vote of the Trustees, which was conducted via e-mail and telephone, to appoint Kip Roberson as Library Director; Nora von Stange seconded the motion and all Trustees voted in favor.

 

Treasurer’s reports for the period ending January 31, 2008 were presented by Lisa Perrault.  Ms. Perrault reported that expenses are line with budgetary expectations and that there are no financial concerns at this time.

 

The Trustees discussed the advisability of exploring investment vehicles and fund raising efforts for the purpose of maximizing funds to dedicate to future expansion of the Library.

 

Kip Roberson will commence his duties as Library Director on March 3, 2008.  Alice Winn inquired about placing a news release in the Shelburne News.  The Trustees also discussed details of an open house to welcome Kip.

 

The Trustees discussed the matter of retaining Mary Rutherford for the purpose of briefing Kip on the status and operating details of the Library.

 

Alice discussed the creation of an orientation handbook for Trustees, including staff job descriptions, board job descriptions, minutes of prior meetings, the Town Report, By-Laws, the “orange book,” the Five-year Plan, the Policy Manual.  Alice will be contacting Rob Geiszler to look into any programs that the state may offer concerning the work of library boards that Trustees could attend.

 

 

Lee Ann Podruch will undertake the duties of corresponding secretary for the Trustees.

 

Lisa Perrault suggested that the Trustees consider amending the By-Laws to increase the number of Trustees from five to seven.  The matter will be discussed at a future meeting.

 

Lisa Perrault will speak with Paul Bohne about the current employee evaluation form and the feasibility of replacing it.

 

Bob Dilts moved to adjourn the meeting, Lisa Perrault seconded the motion, and the meeting adjourned at 5:20 p.m.

 

Respectfully submitted

 

Nora von Stange