MINUTES OF BOARD OF TRUSTEES’ MEETING

September 18, 2007

 

Present:  Alice Winn, Robert Dilts, Lisa Perrault, Nora von Stange, Lee Ann Podruch, Myra Emmons

 

The meeting was called to order at 4:05 p.m.

 

Robert Dilts made a motion to approve the minutes of the June 19, 2007 meeting, and the motion was seconded by Lisa Perrault.  The minutes were approved by unanimous vote of the Trustees.

 

Treasurer’s reports for the period ending July 31, 2007 and August 31, 2007 were presented by Lisa Perrault.  Ms. Perrault reported that expenses are line with budgetary expectations and that there are no financial concerns at this time.

 

Myra Emmons presented the Director’s report.  Ms. Emmons noted that the Library has received between four and five thousand dollars from the Friends of the Pierson Library, which funds are designated for children’s non-fiction and adult research materials to be purchased before the end of November.  In addition, nearly 1,000 items were added to the collection over the summer.

 

A discussion was held regarding development of the video collection, and Ms. Emmons was asked to prepare a report for the next meeting of the Trustees listing the titles in the current video collection and recommending criteria for building the collection, with consideration given to acquiring video productions that are typically not available through video rental outlets.

 

Ms. Emmons presented a proposal for an Arts & Crafts Exhibition Policy, which will be reviewed by the Trustees in connection with the Policy revision process that will commence next month.  She also noted that monitoring the public computers may benefit from regulating the length and frequency of use periods. 

 

The Trustees discussed shelving practices, including treatment of multiple copies and the idea of having patrons “adopt a shelf” to keep in order on a regular basis.  As to the latter it was suggested that the concept be publicized through a block ad in the Shelburne News and by contacting the CVU Direction Center and United Way to solicit volunteers.

 

Lee Ann Podruch made a motion to approve up to $150.00 to spend on small gifts to distribute to the Library’s volunteers during Volunteer Appreciation Week the first week of October.  Robert Dilts seconded the motion and all Trustees voted to approve the expenditure.

 

Statistics regarding use of the Library resources by its 4,700 active patrons were circulated and discussed.  Ms. Emmons was asked to review the statistics and assure that the year-to-year comparisons are uniform and consistent.

 

Robert Geiszler from the Vermont Library Association will present a workshop for the Trustees at the October 16, 2007 meeting.

 

Trustee committee assignments will be discussed and determined at the October 16, 2007 meeting.  The latest copy of the Library Policy will be circulated at the October meeting so that work on revisions may commence.

 

It was noted that the Friends need more volunteers to assist with the Annual Book Sale on October 6 – 7.

 

Robert Dilts made a motion to adjourn the meeting, which was seconded by Lisa Perrault.  All Trustees agreed and the meeting adjourned at 5:20 p.m.

 

 

Respectfully submitted,

 

Nora von Stange