Present: Alice Winn, Lisa Perrault, Nora von Stange, Margo Callaghan, Myra Emmons

 

Meeting was called to order at 4:20 p.m., and immediately went into Executive Session.

 

At 4:25 p.m. meeting came out of Executive Session. Motion was made to accept the resignation of Margo Callaghan from the Board of Trustees, and was seconded and so moved.

 

Motion was made and passed to recommend to the Shelburne Selectboard the appointments of 2 new Pierson Library trustees: Robert Dilts to a 3 year term, and Lee Ann Podruch to fill the remainder of  Margo’s term. Alice will call Paul Bohne with these recommendations.

 

Motion was made, seconded and passed to approve the April 2007 meeting minutes. Note: Check still needs to be sent to the appropriate organization in memory of Deanna’s Mother who passed away.

 

Treasurer’s Report: Lisa explained that five thousand dollars from our money market account has been deposited to a CD at the Chittenden Bank (5 month term at 4.75% apr)

 

Library Budget was presented by Myra. She noted there was a line item that reflects the $300 moving expense that is shown under Administration expenses. Myra has purchased 2 Dell computers (not shown in budget). The town is procuring new scanners that will be compatible with them. There will be an emphasis on enlarging the library’s video collection. Myra will place emphasis on building PBS specials and foreign films.

 

Deanna’s last day of work at the Library will be this Friday. There is a party planned at the Town Offices Thursday at 2 p.m. Cindy’s husband will select a photo to give her as a going away gift. Myra will start interviewing next week for Deanna’s replacement. She has 3 candidates at this time. Upcoming programs at the Library are mostly “kids things” for the summer. Mina Samuels will be at the Pierson on July 17.

 

Next week Myra expects the Online catalogue to be live. The Reading Porch is open for the season. The water cooler is making odd noises and will need to be looked at.

 

Myra was introduced to Webjunction at the Chittenden County Librarians Meeting. This will be a good resource for free online course work. Myra attended the Friend’s Meeting: They are interested in having day passes to the Shelburne Museum available to Library patrons: likewise, day passes to VT State Parks. Cathy Townsend will check into viability of such pass offerings. Myra requested that the library have a credit card for replacement books that might be ordered online through Amazon. Alice suggested that she contact Peter Frankenburg at the town Offices to see how best to proceed. Myra will design a new contact sheet which will have updated contact information on it for the new board members. “Panic buttons” are all installed and working.

Town Hall activities: how are they affecting the Library? Myra reported that with the exception of one staff member, no one has complained.

 

Evaluation Forms. Paul Bohne OK’d the use of our recommended evaluation tool as a trial. Alice will look into it, and check with Elaine Dates if necessary to get a copy. Myra’s evaluation should be done in July, so we need to get our hands on this soon.

The review of by-laws will be done next meeting. All trustees should review the policy manual and by-laws for discussion at the June meeting. It was suggested that the packet given to new Trustees include the State Manual for Library Trustees. Nora will email our existing packet (the one Nora received) to Alice, and will send to the new Trustees. The Policy Manual should be given to the new Trustees after they have been approved by the Selectboard.

 

“The letter” will be sent to our non-resident card holders. Myra has labels prepared. Also, the supplemental grant application is due for inter-library loans. Myra will indicate that the money requested is for the books themselves ($350), and incidental expenses ($100).

 

Meeting adjourned at 5:05 p.m.

 

 

Respectfully submitted,

 

Margo Callaghan