November 2006
Pierson Library Trustees Meeting
November 14, 2006
Present: Elaine Dates, Lisa Perrault, Judah Hamer, Nora von Stange, Margo Livingston, Alice Winn
The meeting was called to order at 4:10 p.m.
Present: Elaine Dates, Lisa Perrault, Judah Hamer, Nora von Stange, Margo Livingston, Alice WinnThe meeting was called to order at 4:10 p.m.
Secretary’s Report from October 2006 was accepted with the caveat that the date of the meeting
be added. The minutes from the Special Meeting held October 28 were also accepted.
Membership to the VLA expires December 31. The $50 fee will be submitted which will cover
membership for all the Trustees.
Trustees Treasurer’s Report: Judah’s report, dated Nov. 6, includes updates to the budget. The Friends’
copier book fund has been spent down on books. Remaining money will be spent on materials. Note:
the Friends require a budget from the Librarian for their contribution for 2006.
Librarian’s Report: October had a heavy program schedule since attendance drops around
Thanksgiving for the remainder of the year. Deanna and Connie will be doing spot ordering through
mid December. There are currently approximately 50 books on order. Katie does, and will continue to
do, her own ordering for the Children’s section. Judah has asked the Friends whether book sale donations
would again start in December. Friends need to designate a person to carry the donations downstairs,
since this shouldn’t be the responsibility of the staff. The migration schedule has been further
delayed. Frank Thorton was scheduled to do the technology switch this week. The new Director will
need to spend time with volunteers re: training on the new system. The volunteer list is about 25 total,
but only approx. 15 of them will need training on the migration system, which should wait until new
director is hired before being implemented. Judah has recommended that Katie position be changed to
full time with benefits. He also instructed the Trustees that all personnel files are in a locked file, and
that Connie has the key.
The meeting went into Executive Session at 4:45 p.m. The Executive Session ended at 5:20 p.m.
Librarian’s Report, con’t: Judah suggested that the Trustees pen a letter to be sent to out of town
card holders (estimated to be approx. 150 individuals) Nora will draft a letter explaining that when their
existing card expires, the Library will emphasize the use of the Home Card policy. A copy of the Home
Card flier will be included in the mailing. A Shelburne resident donates money each year for the Library’s
subscription to Value Line. There may be other options now available that would be a better use of her
generosity, i.e., specific magazines. Police Chief Warden is getting 4 “panic buttons” installed ( 2 at desk,
one in Children’s section, and one near kitchen at end of the hall) to insure the safety of the staff and
volunteers in light of the recent incident at the Charlotte Library. The staff was given permission to use
the Conference Room between 12 and 1 as their lunch room.
The Trustees will be selecting a gift for the volunteers: Nora will be writing the thank you notes
to be included. The Friends Annual Meeting will be held December 7, and it was recommended that as
many Trustees as possible plan to attend, and to invite people they felt might be interested in becoming
involved with the group.
Meeting adjourned at 5:55 p.m.
|
