October 2006
Pierson Library Trustees Meeting
October 23, 2006
Present: Elaine Dates, Judah Hamer, Nora von Stange, Margo Livingston, Alice Winn
The meeting was called to order at 5:05 p.m.
Secretary’s Report from September 2006 was accepted.
Treasurer’s Report: After discussion it was decided that income items should be placed together
on report ( from town and gifts) under revenue. Taxes should be town funds. Currently, gifts are listed
under donations. Treasurers report will include year to date information.. “Copier” is from cost of
copies. Friends purchase paper for printer. Judah will “rename” items on budget to more accurately
reflect what they represent. Judah talked with Peter Frankenburg regarding the lack of accounting for
the Friends’ funds that are given to the Library. There needs to be a better accounting of these monies.
There may be a marketing opportunity for both the Library and the Friends at the point when funds are
given to Judah.
Present: Elaine Dates, Judah Hamer, Nora von Stange, Margo Livingston, Alice WinnThe meeting was called to order at 5:05 p.m.Secretary’s Report from September 2006 was accepted.Treasurer’s Report: After discussion it was decided that income items should be placed togetheron report ( from town and gifts) under revenue. Taxes should be town funds. Currently, gifts are listedunder donations. Treasurers report will include year to date information.. “Copier” is from cost ofcopies. Friends purchase paper for printer. Judah will “rename” items on budget to more accuratelyreflect what they represent. Judah talked with Peter Frankenburg regarding the lack of accounting forthe Friends’ funds that are given to the Library. There needs to be a better accounting of these monies.There may be a marketing opportunity for both the Library and the Friends at the point when funds aregiven to Judah.
Librarian’s Report: Judah reported that new shelvers are being trained. Dec. 7th will be the
Annual Meeting of the Friends at 7 p.m. at the Library. Trustees should keep in mind any people who
might wish to join the Friends. Katie has been conducting school visits. There was discussion as to
whether it was feasible to close during the migration (late November) . When the switch is made, people
will have to be notified. Circulation drops in December so it may be done then. The library is facilitating
the book discussion at Shelburne Farms, and is helping with recruitment for the program. Alice
questioned the circulation statistics.re: inter-library loan numbers have been dropping. One theory is that
staff now recommend patrons go to South Burlington/Charlotte and take advantage of the Homecard
system.
Judah, having met with Peter, has begun work on the budget. It would be useful to do a circulation report
in order to illustrate to the public where the budgeted money goes. Along with the budget, suggestions
can be made for possible fundraising. For example, an adopt a magazine/periodical (which represent
2.6% of annual circulation).
Policy: Motion was made by AW to adopt the policy as amended by NVS, and NVS seconded. It was
unanimously passed. NVS will be editing for format, and also broaden the confidentiality clause to include
private parties, and add “reserving all rights”. AW questioned the fines levied. She and Judah will
get together to address some of these smaller issues, and needs for subtle tweaking. Judah will plan to
ease in the new policy. There will be a copy of the policy available at the front desk.
Meeting adjourned at 6:50 p.m.
Special Meeting of the Pierson Library Trustees
Thurs., October 26, 2006
Meeting was called to order at 7:28 p.m., and motion was made to go into Executive Session
by NVS and seconded by ED.
The group came out of Executive Session at 8:10p.m.
Meeting was called to order at 7:28 p.m., and motion was made to go into Executive Sessionby NVS and seconded by ED.The group came out of Executive Session at 8:10p.m.
It was decided to repeat the search and hiring protocol last used.
The agenda items for the next regular meeting will include reviews of:
- Hiring Policies
-Employee evaluation tools
Judah will make suggestions as to how to handle the interim period between his leaving (Nov. 16) and
the hiring of a new librarian.
Next meeting date falls during Thanksgiving week, and so will be changed to the week before
(Tuesday, Nov. 14). All agreed that a start time of 4 p.m. would be more convenient. ML will contact
Judy Lance and advise her of these changes.
Meeting adjourned at 8:25 p.m.
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