September 2006
Pierson Library Trustees Meeting September 2006
Present: Elaine Dates, Judah Hamer, Nora von Stange, Margo Livingston, Alice Winn
The meeting was called to order at 5:10 p.m.
Secretary’s Report from June 2006 was accepted.
Present: Elaine Dates, Judah Hamer, Nora von Stange, Margo Livingston, Alice WinnThe meeting was called to order at 5:10 p.m.Secretary’s Report from June 2006 was accepted.
Treasurer’s Report: Lisa reported there are funds available to purchase parenting books.
Librarian’s Report: Judah reported that the Annual Report (as of July 1st) is due to Peter Frankenburg
in December. Also, with the need to hire the new Children’s Librarian, training on the new system
has been delayed, but will commence soon. The new circulation system requires less time checking in/out,
so that this could be handled by volunteers, with “holds” and more demanding assignments handled by
the Staff. A Volunteer training session, in conjunction with the new computer system will be planned to
address service, responsibilities and procedures. Shelburne Farms has applied for an Institutional Card.
Shelburne Museum employees are currently granted Library privileges. Motion was made and carried
unanimously to allow Shelburne Farms the same institutional arrangement.
The Friend’s last meeting dealt with Book Sale (Oct. 7 and 8) preparations. There was still a need
for additional help.
Town Holidays were discussed as pertains to the personnel policy. According to the Town’s
policy, if a holiday falls on a Saturday, the Library closes on Friday. If a holiday falls on a Sunday, the
Library closes on Monday. Veterans’ Day is on a Saturday this year, so in following the Town’s model,
the Library is to close on the Friday before. This was so motioned, voted upon, and passed unanimously.
AW had several questions about the way the budget is presented, and suggested changing to
YTD for interim Treasurers reports. The trustees will reflect on possible changes to budget summary
and discuss it at the next meeting.
The group discussed arrangements for Kate Bosley’s welcome as the new Children’s Librarian.
It was decided that a “tea” be held Tues., Sept. 26 from 5 to 7 p.m.. Invitations will be sent to specific
individuals as appropriate, as well as making it known to the general public. Refreshments will be supplied
by the Trustees.
The Trustees and Librarians Annual Conference will be held Oct. 28 from 9 am - 3 pm in Montpelier.
We should plan to send 2-3 representatives, for whom registration fees will be paid.
Drafts for a new library logo were presented. Next round will be presented at the Oct. meeting.
Judah will ask Kate if she would like to create a graphic to be incorporated.
The new policy draft was presented. There will be a vote to accept it at the Oct. meeting, after
all have looked it over in the interim (with stipulations: Holiday schedule is to include Veterans’ Day,
and Inter-library loans will be limited to 12 per person per year). If any substantive issues are found by
anyone, they are to be made known to the other Trustees prior to the next meeting.
Meeting was adjourned at 6:25 p.m.
Respectfully Submitted, Margo Livingston
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