MAY 16, 2006

 

Present were:  Margo Callaghan, Elaine Dates, Robert Dilts, Lisa Perrault, Alice Winn, and Director Judah Hamer.

 

The meeting was called to order at 5:04 pm.

 

It was agreed that if at all possible, we would interview Nora von Stange and Steven Schreer, candidates to fill Bob’s seat, tomorrow at 5 pm.

 

Lisa presented the treasurer’s report.  The figures as of April 30^th show that we are just where we should be in distributing book funds to the library director.

 

Since the board had received the librarian’s report earlier, Judah just presented an update of it.  The shifting of materials within the library primarily is due to the weeding of the collection.  The large print collection will be moved into the old vault.  Paperback books will be integrated into the regular collection.  Bob asked about the space needs of the library.  Judah replied that weeding has helped somewhat.  Some of the stacks will be removed from the computer area, which should free up space for an intermediate-sized meeting area.  The village’s capital plan shows the library should begin the drawings for an addition in fiscal year 2010-2011.  Bob thought that there was a need to start things sooner than that for there is a mandated lead time for both the capital budget and an impact fee.  Judah will discuss this matter with Peter and Paul. 

 

Plans for the pallet in Vermont exhibit are proceeding well.  At the moment there are sixteen people who plan to contribute pallets.  The library will be the only location in Shelburne that will be exhibiting them.

 

The short story book club will start in June.

 

Judah has talked with Betty and Frank about the hardware for the new server.  The program can be pleased in.  Initially, there will be a web catalogue, but it will be expanded so it can be used in the homes in Shelburne.  To learn to use this will require a lot of training for the volunteers, so it will be labor intensive at first.  Elaine asked if visual instructions would be available since it would make learning and remembering how to use the program a lot easier.  Judah replied that Follett has such instructions.

 

Alicia and Judah have reworked the policy statement extensively.  The board went through this new draft with them, up to page nine.

 

At 6:12 pm Lisa moved that the board go into executive session.  The board emerged from executive session at 6:27 pm.  No action was taken.

 

At 6:28 pm Lisa moved and Margo seconded that the meeting be adjourned.  The motion passed unanimously.

 

The board met on May 17^th to interview the candidates for the opening on the board.  At the conclusion of the interviews, Alice moved and  Lisa seconded that Nora von Stange be recommended to the selectboard for the position.

 

 

 

Respectfully submitted,

Robert V. Dilts,

Secretary