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October 2005PIERSON LIBRARY TRUSTEES MEETING MINUTES October 3, 2005 Present were: Margo Callaghan, Elaine Dates, Robert Dilts, Alice Winn, and Town Manager Paul Bohne Absent: Llisa Perau The meeting was called to order at 4:03 p.m. The purpose of the meeting was to discuss the process of hiring a replacement for our departing librarian, Marti Fiske. Paul Bohne stated that the Trustees have the authority to hire the librarian, his office will facilitate the process. He has a list of where the advertisement of the position will be posted. He handed out a copy of the advertisement (copy attahed). Alice asked if specifying five years experience with two of supervisory experience might scare off some good applicants. During the discussion of this it was pointed out that a lot of people who do not fulfill these qualifications will apply anyway. Marti suggested that the advertisement be placed in the publication "Seven Days" which is a good source for employment ads. Applicants will be sent to Paul who will weed out the obviously unqualified applicants. The Board along with Paul will then review the remaining applicants and select five or six applicants to interview. The library staff and community members will be involved only in the final stages of this process; once the number of applicants has been reduced to one or two reduced to one or two. Bob suggested that the library staff meet by themselves with the final candidates and then report their impressions back to the Board. Once the new librarian has been chosen, the new librarian will be introduced to the Select board.1ibrarian will be introduced to the Se1ectboard. The Trustees wi11 hold a reception so that the town can come to say farewell to Marti on Friday; October 14th, from 3-5 p.m. in the library. The Trustees and Friends and staff will bake cookies to go along with the cider. An announcement of this reception will be in this week's Shelburne News. Invitations will be e-mailed to certain people such as former Board members, the Select board and Department Heads. The meeting broke up at about 4:45. Respectfully submitted, Robert v. Dilts Secretary PIERSON LIBRARY TRUSTEES MEETING MINUTES October 11, 2005 Present were: Margo Callaghan, Elaine Dates; Robert Dilts; Lisa Perault, Alice Winn, and librarian Marti Fiske. The meeting was called to order at 5:03 p.m. Elaine announced that Sue wants readers for her program On Seedfolks On November 16th. Approval of the minutes of the September 27th meeting was moved by A1ice, seconded by Lisa and passed unanimously. The minutes of the October 3rd Meeting were amended to include a sentence about presenting the new librarian to the Select board. After this addition a motion to approve was made by Lisa, seconded by Margo, and passed unanimously. Elaine announced that Paul now has six applications for the position of librarian. He has met with the library staff and they are satisfied with the assignment of duties that Marti has given them to carry out during the interim. Lisa presented the Treasurer's report. She asked what the item under income for tote bags meant; since we were merely holding any such monies . There was considerable discussion about several items in her report. Marti presented her proposed library budget for the 2006-2007 fiscal year. She wants to increase Sue's salary since her job description has been upgraded; Sue no longer is a library assistant but is a librarian. Marti will e-mail the Board Sue's old and new job descriptions so that we can note the differences. Marti had increased the Adult Book budget by 4%. Elaine believed that in light of the five-year plan’s specifications, this percentage should be raised to ten percent; increasing the total, book request to $7,920.00. The Board approved this increase. The Juvenile Book budget request was small and it was also increased to ten percent, bringing it’s total to $7,370.00. The Board also approved this increase. Marti reported that because of the interest earned on the Freeman Foundation money we are ahead on money for Public Information; so no increase was requested for this item. This money also wi1l cover the cost of the wireless and Internet services so no funds were requested for these improvements. The Board discussed appreciation gifts for the Volunteers. The Board decided that since the tea had become poorly attended we will not hold one . We will give the Volunteers calculators. Connie will order them. A discussion of the reception for Marti on Friday followed. The next regularly scheduled meeting of the Board will be at 5 p.m. on Tuesday; November 15th. The meeting was adjourned at 6:18 p.m. Respectfully submitted, Robert V. Dilts Secretary
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