Selectboard Meeting Minutes

TOWN OF SHELBURNE SELECTBOARD
MINUTES OF MEETING MARCH 9, 2004

MEMBERS PRESENT: Steve Dates, Chairperson; Jim Dudley, Chris Neme, Lisa Levine, Barbara Francis.
STAFF PRESENT: Paul Bohne, Town Manager; Peter Frankenburg, Financial Officer.
OTHERS PRESENT: Linda Lavalette, Dick Reid, Bill Hoadley, Bev Jacobson, Adele Johnson (Burlington Free Press), Sue Davis (Shelburne News).

1. CALL TO ORDER

 Mr. Bohne, Town Manager, called the meeting to order at 7:03 p.m.

2. BOARD REORGANIZATION

Election of Chairperson and Vice Chairperson MOTION by Ms. Levine, seconded by Ms. Francis, to nominate and elect Steve Dates as Shelburne Selectboard Chairperson. VOTE: unanimous (5-0); motion carried. MOTION by Ms. Francis, seconded by Ms. Levine, to nominate and elect Jim Dudley as Shelburne Selectboard Vice Chairperson. VOTE: unanimous (5-0); motion carried.

3. APPROVAL OF AGENDA

The agenda was amended as follows:

4a) Formal Approval of a VELCO Letter 7a) Liquor License Approval 7b) Supplement to Town Plan Re-adoption

4. CITIZEN PARTICIPATION

 Linda Lavalette, Bay Road resident, welcomed the new Selectboard members and thanked the members for their community service. Ms. Lavalette suggested posting Selectboard agendas in the Shelburne News as well as the Town Hall, post office and Internet. Ms. Francis noted that the Shelburne News was a slow way to get out the agenda. Alternatives were cable TV or a menu item on the Town phone system. Mr. Dates explained there was an e-mail distribution list sign-up for the Board agenda and minutes of meetings. Mr. Bohne said those interested in being added to the e-mail list should call 264-5031. Ms. Lavalette asked for an update on the proposed CCMPO Bay Road widening/straightening project. Mr. Dates explained that a public hearing would be scheduled at the end of March or early April to gather public input on the project. Mr. Bohne said staff was meeting with the CCMPO and VTrans engineer before the meeting to address Bay Road residents’ concerns and issues. Ms. Lavalette stated that even though the Town budget passed, there was concern that another level of bureaucracy was added to Town government. Ms. Lavalette suggested more dialog and public input before changing the structure of Town government.

4a) FORMAL APPROVAL RE: VELCO LETTER

Mr. Dates explained a letter would be published in the Shelburne News regarding a critical March 18, 2004, 7:00 p.m. VELCO/PSB meeting. Mr. Dates read the proposed letter from the Town and urged Shelburne residents to attend the meeting. Dick Reid, resident, asked if the Town knew the Meach Cove Trust’s reaction to the proposed VELCO 02/26/04 re-routing. Mr. Dates replied Meach Cove had at least two meetings with VELCO and it was unclear what the results were. Mr. Reid commented the transmission line route was a “moving” target, and asked if the Town would continue to push for Plan B. Mr. Dates answered that the Public Service Board was seeking comments on the original proposal and not taking any testimony on the Meach Cove re-route at this stage. Meach Cove has its own status with the VELCO proposal. Mr. Reid asked if the Town would vigorously pursue moving the Harbor Road substation. Mr. Dates briefly reviewed the original substation proposal and a new proposal for a lower profile, noting there were not enough details to say the changes would solve the problems. Town owned land was looked at as a potential alternative substation site versus privately owned land, but the Town owned land was not suitable and it was suggested VELCO pursue privately owned land (Sterns/Tiballi). Mr. Reid expressed concern that changes to the substation would restrict the flow of McCabe’s Brook if the substation was located on the west bank and the Town treatment plant on the east bank. Mr. Bohne said that the Town Highway Department stored sand/salt and plow trucks on a parcel and the Town was not in a position to give the site up. Mr. Reid asked if TiHaul Road would be removed should the PSB approve the re-routing plan. Mr. Dates confirmed this.

5. PUBLIC HEARING – AMENDMENT OF SCHEDULE B OF THE SEWER CAPACITY ALLOCATION ORDINANCE TO ESTABLISH A NEW THREE-YEAR ALLOCATION

 Mr. Bohne explained the sewer allocation ordinance was a three-year allocation that ended 02/14/04. The proposal would amend the ordinance to re-examine the three-year allocation. Mr. Bohne provided copies of the revised three-year allocation schedule and noted the 80 percent residential/20 percent non-residential split. A 7,700 gpd carryover was taken into consideration at Plant #2. The state now measures plant flow versus gpd per bedroom. Mr. Dates said that there was the potential for constructing more new units per year with the state changes, and expressed concern that Town infrastructure might not be able to support the potential growth. Mr. Dates suggested revisiting the ordinance. Mr. Bohne said that no matter what the allocation was, the Town could limit the number of units built. The ordinance dictates allocation. Mr. Neme suggested delaying any action on the proposed Schedule B Amendment to give new Board members time to review the issues. Mr. Dates explained that the big issue was a change in daily average flows. There was a target of sixty-five new units for 31,000 gpd per three-year allocation. Mr. Reid asked if 210 gpd would decrease the amount of cash revenue and should that be on the table. Mr. Dates replied that the Town was only giving a certain number of house allocation. The state changed the rules and there have been some dry years so there has been more gpd available. Mr. Reid said the Town projected an average of a 5 percent increase in fees three-years ago, which the sewer users were going to pay. The Town should keep in mind that sewer user rates should be protected through impact fees. Mr. Dates clarified that impact fees would be used to pay for the next sewer treatment plant expansion. Mr. Bohne said that the “Aid in Capacity” fees paid for growth over a 20-year period. Staff was trying to keep rate increases at less than 5 percent per year. There was lengthy discussion regarding user rate, the proposed 46,000 gpd three-year allocation, short falls that could raise the sewer capacity fee, and calculations related to the amount of dollars attached to growth and the part of the collection system attached to growth. Mr. Bohne pointed out that the amount of money spent on plant and system improvements would not change. The “Aid in Capacity” fee was figured using gallons per day considered over a 20-year period. Ms. Hubbard said the ordinance was written for a 20-year period, and asked if there is excess capacity, would the treatment plants last longer than 20 years. Also, was there any interest in changing the residential-to-commercial ratio if the change might encourage more business in Shelburne. Mr. Dates noted that a problem was the Town was not able to sell the commercial allocation it already had. Mr. Bohne pointed out less than 1,000 gpd out of a 6,000 gpd commercial allocation has been sold. Mr. Neme said the following needed clarification: 1. An adjustment factor to represent three ‘normal’ weather years. 2. An adjustment factor to represent capacity at the end of a three-year period. 3. Discussion to clarify how a ten percent set-aside worked. 4. Potential to extend beyond a 20-year period if there was capacity. Ms. Levine asked if the Town had looked at weather patterns over a 20-year period. Mr. Bohne replied that the Board had a chance every three years to look at the allocation and could make corrections. Mr. Bohne explained that “carry over” was sold gpd, but phased over a three-year allocation depending on the number of units approved. Mr. Bohne suggested that the Board continue the public hearing. MOTION by Mr. Dudley, seconded by Mr. Neme, to continue the public hearing on the proposed Amendment of Schedule B of the Sewer Capacity Allocation Ordinance to establish a new Three-year Allocation until the next meeting of the Board, scheduled for 03/23/04. VOTE: unanimous (5-0); motion carried.

6. AMENDMENT OF THE ATTACHMENT A OF THE SEWER CAPACITY ALLOCATION ORDINANCE

First Reading Mr. Bohne reviewed a list of six categories not subject to the three-year allocation as presented in a memo. Mr. Dudley asked if categories #2, 5 and 6 should have a ‘place holder’. Mr. Bohne explained if there were requests, then the Board could give an allocation, which was not subject to a three-year allocation. There have been a few small properties in the #5 category (about 1,300 gpd). The Attachment A Amendment was warned as a First Reading and Hearing. MOTION by Mr. Dudley, seconded by Mr. Neme, to approve the proposed amendment of Attachment A of the Sewer Capacity Allocation Ordinance, and to schedule a public hearing on 03/23/04. VOTE: unanimous (5-0); motion carried.

7. STATUS REPORT OF PLANS TO UPGRADE THE SEWER LINE ON ROUTE 7 AND FINANCIAL UPDATE ON EXPENDTURE OF AUTHORIZED FUNDS

Mr. Bohne reviewed the proposed Route 7 reconstruction and sewer line upgrade project, and a bid document process for the two-year project to start this spring. All utilities must be moved and the entire sewer line within the Route 7 right-of-way would be reconstructed along the roadway. The sewer line was included in a contract that would be awarded May 2004. The sewer line charge would come through the state and billed to the Town. There was discussion of the $631,000 project cost to the Town. The Town would benefit from replacing the current 30-40 year old sewer line with a new sewer line. This will help with infiltration issues. The Town would work with a state engineer, and Civil Engineer Associates would be on call on behalf of the Town. Members of the Town sewer department would be on-site. Sewer rates and debt service projects would be incorporated into budget discussions in May. There was also discussion of the number of sewer connections (2,000) versus non-connected (2,700) properties. Mr. Reid suggested that the whole town participate in funding the new sewer line/Route 7 reconstruction projects versus funding via the sewer users. If Westview hooked up like Shelburne Heights did, that would benefit the entire town, Lake Champlain, etc, said Mr. Reid. Mr. Bohne pointed out the sewer use fee paid a share of retiring the bond. Ms. Hubbard pointed out that homeowners have incurred expenses for their own septic and water wells. The issue of fairness goes both ways. Mr. Bohne said staff would research if the line item could be added to the General Fund. A change would require a town-wide vote. Mr. Bohne reported that the updated sewer collection system was complete and operating very well. New pump stations have backup generation. A state operation expert was studying the Plant #1 biological process. The town has violations for February. Mr. Bohne explained issues, test runs, and impacts to the Town budget ($2,000-$4,000 for extra testing and field experts). Mr. Neme suggested printing an educational article in the Shelburne News regarding what not to put into the Town sewer system.

7a) LIQUOR LICENSE APPROVALS

The Selectboard signed two cabaret license applications for Sirloin Saloon and Buono Appettito.

7b) DRAFT TOWN PLAN RE-ADOPTION

Mr. Bohne explained the tables in the existing Town Plan were five years old. A supplement to the current Town Plan needs to be adopted until a new Town Plan can be adopted. Public hearings were scheduled for March 30 and April 13, 2004. The Town Planner and Town Attorney have reviewed the proposed supplement. MOTION by Mr. Dudley, seconded by Mr. Neme, to schedule public hearings on March 30 and April 13, 2004 regarding the draft Town Plan as supplemented, said supplement consisting of the addition of an appendix containing data on local demographics and daycare facilities. VOTE: unanimous (5-0); motion carried.

8. YEARLY SCHEDULE OF MEMBERS TO APPROVE ORDERS

MOTION by Ms. Francis, seconded by Mr. Dudley, to accept the proposed Approval of Orders list as presented. VOTE: unanimous (5-0); motion carried.

9. PROPOSED SCHEDULE FOR APPOINTMENTS TO BOARDS AND COMMISSIONS

Mr. Bohne reported a list of appointments, dated 03/04/04, and positions have been advertised. Past practice has been the Selectboard interviewing each new candidate in Executive Session. Staff will check to see if the openings were posted on the Town website. There was a third candidate interested in a Zoning Board of Adjustment position. Ms. Levine suggested sending a letter to the newspaper editor regarding openings, and interviewing candidates in a public forum versus Executive Session.

10. BOARD REPRESENTATION TO REGIONAL BOARDS

It was the consensus of the Selectboard to defer appointments to regional boards until the next meeting.

11. APPROVAL OF MINUTES OF FEBRUARY 24, 2004

Mr. Reid asked if the minutes should reflect that an Aid in Capacity fee was due at the time of connection or at the building permit level. Mr. Bohne said the Aid in Capacity fee was administered at the building permit level. Language would be included in future motions, said Mr. Dates. Mr. Dates said the minutes correctly reflected what was stated at the meeting, but the wording must follow the ordinance. Approval of the minutes of 02/24/04 was tabled.

12. MANAGER’S REPORT

Mr. Bohne noted that a written Manager’s Report was included in the Board packet and reviewed the following item: -The Lake Champlain Paddlers Trail Use report was forwarded to the Town regarding the Shelburne Bay Park beach site. The site was not an overnight stop. It was the consensus of the Selectboard to continue to support the Shelburne Bay Park beach site for another year.

13. MEMBER’S CONCERNS

The Board scheduled the following Selectboard member meetings: • Board Retreat, 04/03/04 (tentatively) • Budget review with the Town Financial Officer, 03/23/04 • Sewer Capacity Allocation Amendment of Schedule B, Wednesday, 03/17/04 at 7:00 p.m. • VELCO Strategy, Monday, 03/15/04 at 3:00 p.m.

14. ADJOURNMENT

MOTION by Mr. Dudley, seconded by Mr. Neme, to adjourn the meeting. VOTE: unanimous (5-0); motion carried. The meeting was adjourned at 9:48 p.m.

Minutes respectfully submitted by Kathlyn Furr, Recording Secretary.
Accepted, Stephen B. Dates

TOWN OF SHELBURNE SELECTBOARD
MINUTES OF MEETING
MARCH 23, 2004

MEMBERS PRESENT: Steve Dates, Chairperson; Jim Dudley, Chris Neme, Lisa Levine, Barbara Francis.

STAFF PRESENT: Paul Bohne, Town Manager; Peter Frankenburg, Financial Officer.

OTHERS PRESENT: David Ackerman, Becky Wong, Sue Dixon, Dan Levine, Sylvia Levine, Bev Jacobson, Alison Redlich (Burlington Free Press), Margery Sharp (Shelburne News).

EXECUTIVE SESSION

The Board entered Executive Session at 6 p.m. for the purpose of discussing contract matters where premature knowledge would place the Town at a disadvantage, and invited the Town Manager to attend. Executive Session was adjourned at 7:36 p.m.

1. CALL TO ORDER (regular meeting) Mr. Dates, Chairperson, called the meeting to order at 7:37 p.m.

2. APPROVAL OF AGENDA

The agenda was amended as follows: Item #6 - Rice Wood Appeal Discussion: Tabled until the next meeting of the Board.

3. CITIZEN PARTICIPATION

There were no public comments.

4. AMENDMENT OF ATTACHMENT B OF THE SEWER ALLOCATION ORDINANCE – TO ESTABLISH A NEW THREE-YEAR ALLOCATION - PUBLIC HEARING (continued)

Mr. Dates reviewed that the revised proposed Attachment B of the Sewer Allocation Ordinance had a total of 37,000 gpd to be allocated over the next three years. Mr. Bohne said that 7,700 gpd was taken out of the total. Plant #1 had 2,553 gpd allocated for 80 percent residential and 20 percent non residential, and Plant #2 had 34,862 gpd for 80 percent residential and 20 percent non residential. Mr. Neme suggested that the Board consider a different timeframe for spreading out capacity versus a 20-year spread. A different process might prove better, which could include a review of the sewer allocation ordinance. Mr. Dates clarified that the treatment plant life expectancy over 20 years was related to allocation only. PUBLIC COMMENT There were no comments from the public on this matter. MOTION by Ms. Francis, seconded by Mr. Dudley, to adopt the proposed Amendment of Attachment B of the Sewer Allocation Ordinance to Establish a New Three-Year Allocation as presented. VOTE: unanimous (5-0); motion carried.

5. PUBLIC HEARING – AMENDMENT OF ATTACHMENT A OF THE SEWER ALLOCATION ORDINANCE- ESTIMATED ALLOCATION FOR CATEGORIES NOT SUBJECT TO THREE-YEAR ALLOCATION

Mr. Dates explained Attachment B was a re-calibration of categories of the three-year allocation, and Attachment A was a re-calibration of residential and non-residential categories that were not hooked up yet. PUBLIC COMMENTS There were no comments from the public on this matter. MOTION by Mr. Dudley, seconded by Ms. Levine, to adopt the proposed Amendment of Attachment A of the Sewer Allocation Ordinance - Estimated Allocation for Categories Not Subject to Three-year allocation as presented. VOTE: unanimous (5-0); motion carried.

6. DISCUSSION OF APPEAL OF THE RICE WOODS PERMIT

Discussion of appeal of the Rice Woods permit was tabled until the next Selectboard meeting.

7. REQUEST FOR WAIVER OF PENALTY FOR LATE PAYMENT OF PROPERTY TAXES

MOTION by Ms. Francis, seconded by Mr. Dudley, to grant a waiver of the penalty for late payment of property taxes to Kristin Prior in the amount of $86.59. DISCUSSION: Ms. Prior explained she enrolled in the auto-payment program, and has never made a late payment before. The payment was five hours late. Mr. Dudley noted that interest could not be waived. Mr. Dates explained that a motion must always be made in the positive. A “yes” vote would waive the penalty, and a ‘nay’ vote would deny the request. There was discussion regarding the deadline for property tax payments and if a five-hour late payment would constitute “beyond the control of the taxpayer”. VOTE: 1 aye (Mr. Neme), 4 nays (Mr. Dates, Mr. Dudley, Ms. Levine, Ms. Francis); motion did not carry. The request by Ms. Prior to waive penalty for late payment was denied.

8. APPOINTMENTS TO BOARDS, COMMITTEES, AND COMMISSIONS

Mr. Bohne said that the Selectboard Chairperson will contact respective board chairpersons regarding appointments. MOTION by Mr. Dudley, seconded by Mr. Neme, to approve the amended list of appointments to boards, committees, and commissions as follows: Planning Commission: Reg Gignoux Zoning Board of Adjustment: Gwen Webster Recreation Committee: Linda Barker Pierson Library Board: Holly Crawford Cemetery Commission: Ruth Morrow Historic Preservation and Review: Bruce Beeken, Warren Sanderson Historic Sites: Stuart Morrow FRIENDLY AMENDMENT by Ms. Levine to delay appointing two Planning Commission positions until the Selectboard has interviewed potential candidates. VOTE ON MOTION AS AMENDED: unanimous (5-0); motion carried. Mr. Bohne suggested that the Board interview candidates at the next Board meeting and make appointments on 04/13/04. Mr. Bohne noted that the proposed new Town Plan was half way through the review process. The Selectboard was fortunate to have a sitting member acquainted with the proposed updated plan. MOTION by Mr. Dudley, seconded by Ms. Francis, to reappoint Rick Peterson to the Planning Commission. VOTE: unanimous (5-0); motion carried. MOTION by Ms. Francis, seconded by Ms. Levine, to reappoint Tom Koerner to the Zoning Board of Adjustment. VOTE: unanimous (5-0); motion carried. MOTION by Mr. Dudley, seconded by Ms. Francis, to appoint Peggy Coutu to the Recreation Committee. VOTE: unanimous (5-0); motion carried. MOTION by Ms. Francis, seconded by Ms. Levine, to appoint Peter Gadue to the Water Commission. VOTE: unanimous (5-0); motion carried. MOTION by Mr. Dudley, seconded by Mr. Neme, to appoint Stuart Morrow to the Cemetery Commission. VOTE: unanimous (5-0); motion carried. MOTION by Mr. Dudley, seconded by Ms. Levine, to appoint Carroll Ockert to the Historic Sites Committee. VOTE: unanimous (5-0); motion carried. MOTION by Ms. Francis, seconded by Ms. Levine, to appoint Laurel Abrams Neme to the Natural Resources and Conservation Committee. VOTE: 4 ayes, 1 abstention (Mr. Neme); motion carried. MOTION by Ms. Francis, seconded by Ms. Levine, to appoint Elaine Dates to the Pierson Library Board of Trustees. VOTE: 4 ayes, 1 abstention (Mr. Dates); motion carried. MOTION by Mr. Dudley, seconded by Mr. Neme, to nominate and elect Lisa Levine as Shelburne’s Chittenden County Regional Planning Commission representative. VOTE: unanimous (5-0); motion carried. MOTION by Ms. Levine, seconded by Mr. Neme, to nominate and elect Jim Dudley as Shelburne’s CCMPO representative. VOTE: unanimous (5-0); motion carried. MOTION by Mr. Dudley, seconded by Ms. Levine, to nominate and elect Steve Dates as Shelburne’s Chittenden Solid Waste District representative. VOTE: unanimous (5-0); motion carried. SELECTBOARD COMMITTEE LIAISON ASSIGNMENTS: Natural Resources and Conservation Committee: Ms. Francis Paths Committee: Mr. Dudley Planning Commission: Mr. Neme Recreation Committee: Mr. Dates Mr. Bohne reported that alternates were in place until 2005. Either the Town Manager or the Town Planner would act as the CCMPO alternate. Jeff Nick was CCRPC alternate. The Town Manager was the CSWD alternate. The Fence Viewer position was vacant. The Town Assessor, Spencer Potter, has an annual contract. Staff will research the contract expiration date. The Town Attorney was by contract as well. Mr. Neme suggested postponing the appointment of the Town Assessor and Town Attorney positions until the 04/13/04 Selectboard meeting. MOTION by Mr. Dudley, seconded by Ms. Francis, to nominate and elect the following: - Town Manager as Emergency Management Director, Grand Juror and Tree Warden; - Craig Wooster as Emergency Management Coordinator; - Dan Couture as Harbor Master. VOTE: unanimous (5-0); motion carried.

9. APPROVAL OF MINUTES OF 2/24/04 & 3/9/04 FEBRUARY 24, 2004

MOTION by Mr. Dudley, seconded by Mr. Dates, to approve the minutes of 02/24/04 as written. VOTE: 2 ayes, 3 abstentions (Mr. Neme, Ms. Francis, Ms. Levine); motion carried. MARCH 9, 2004 MOTION by Ms. Francis, seconded by Mr. Neme, to approve the minutes of 03/09/04 with the following correction: Page 2, paragraph 2, end of sentence - add: “…regarding a new position of Public Works Director.” VOTE: unanimous (5-0); motion carried.

10. MANAGER’S REPORT

Mr. Bohne said the Conservation Law Foundation has appealed the Stormwater Management permit. Milton was inadvertently left off the permit and that opened the process to appeal. Under the permit, communities must provide public education and outreach, including UVM and the Burlington airport. $5,000 was given by each community to jointly fund the education and outreach requirements of the permit. A firm was hired to carry out that portion of the educational program. The town needs to determine whether to go forward or wait for the results of the appeal. The basis of the CLF appeal was a target to have a goal at the end of a five-year period, along with some measurement that the goal must be attained within the five-year period. The State’s position is to start the program(s). Ms. Francis asked if Shelburne would have legal costs if the appeal was judicated. Mr. Bohne replied there should be no legal involvement unless (Shelburne) joined in the suit. Mr. Bohne noted that a summary of legal services was included in the Board packet. There was $30,000 spent for the VELCO docket. Town strategies should be discussed in Executive Session. Ms. Levine asked for a breakdown of the VELCO expenses. Mr. Bohne explained the budgeted funds were spent for Town Attorney time at hearings and testimony. There were on-going hearings on the proposed transmission re-routing, re-location of the substation, etc.

11. MEMBER’S CONCERNS

Mr. Bohne reviewed there is a Selectboard retreat scheduled for 04/03/04, 8:00 a.m. to 12:00 p.m. Board members should e-mail topics to staff.

12. ADJOURNMENT

MOTION by Mr. Dudley, seconded by Mr. Neme, to adjourn the meeting. VOTE: unanimous (5-0); motion carried. The meeting was adjourned at 8:30 p.m.
Minutes respectfully submitted by Kathlyn Furr, Recording Secretary.
Accepted, Stephen B. Dates

TOWN OF SHELBURNE SPECIAL SELECTBOARD
MEETING MINUTES
MARCH 30, 2004

MEMBERS PRESENT:
Steve Dates, Chairperson; Jim Dudley, Vice Chair; Barbara Francis, Lisa Levine, Chris Neme

STAFF PRESENT: Paul Bohne, Town Manger; Peter Frankenburg, Finance Director; Dean Pierce, Director of Planning

ALSO ATTENDING: Alice Winn, Shelburne News

EXECUTIVE SESSION

The Board entered Executive Session at 5:40 P.M. for the purpose of discussing personnel matters, interviews of candidates for the Planning Commission. In addition to the Selectboard, Town Manager Paul Bohne, Planning Commission Chair Rick Peterson, and the Planning Commission candidates were included in the Executive Session. The Board exited from Executive Session at 7:20 P.M.

PUBLIC HEARING – RE-ADOPTING THE CURRENT TOWN PLAN

The Chairperson, Steve Dates, opened the public hearing at 7:20 P.M. Dean Pierce, Director of Planning, gave an overview of the process for re-adopting the Town Plan with the appendices which update various tables in the Plan. The Board and Mr. Pierce then discussed the process in which the Board will receive the new Town Plan from the Planning Commission. It was agreed that there should be at least one special meeting devoted to that topic, and that the Board members should attend the Planning Commission hearing in order to become as familiar as possible with the Plan. Barbara Francis moved, and Chris Neme seconded the motion, to adjourn the hearing. The motion passed, 5 in favor, 0 opposed.

CALL TO ORDER

Mr. Dates called the Special Meeting to order at 7:55 P.M. He introduced the topic for discussion, a budget overview. Peter Frankenburg, Director of Finance, gave an overview of the Shelburne accounting system. He presented the fund types and summarized the revenue and expenses of each. He also reviewed the accumulation of the fund balance for the General Fund and the planned use of the fund balance to offset annual expenses, as well as the policy to keep approximately 5% of the budgeted expenses in reserve. Jim Dudley moved to enter into Executive Session for the purpose of discussing litigation. Lisa Levine seconded the motions, which passed 5 in favor, 0 opposed. The Board exited Executive Session at 9:35 P.M. Mr. Bohne reviewed the details of a mobile home previously owned by Patricia Allen, on which taxes had not been paid since 1999. Mrs. Allen had died and her children abandoned the mobile home. Marv and Sue Thomas (who own the park where the mobile home is located) agreed to obtain ownership of the home on either remove it, sell it, or renovate it. In return the Selectboard indicated that they would recommend that the taxes be abated. The Board also requested that if the home were sold, rather than renovated, the Town would receive the proceeds. Mr. Bohne reported that the Thomases had acquired ownership of the mobile home, had renovated it, and would rent it. He asked the board to recommend that the Board of Abatement abate the taxes in the amount of $2,673.87. After some discussion Jim Dudley moved that the Board recommend that the Board of Abatement abate taxes in the amount of $2,673.87 due on a mobile home located at 167 Shelburnewood Drive. Lisa Levine seconded the motion, which was approved 5 in favor, 0 opposed. Mr. Bohne informed the Board that on advise of the Department of Development and Community Affairs staff, the Lund Home would not apply for an Implementation Grant until the outcome of the appeal of their permit was known. Barbara Francis moved to adjourn the meeting. Jim Dudley seconded the motion, which passed 5 in favor, 0 opposed.

The meeting adjourned at 10:20 P.M.

Respectfully submitted, Paul W. Bohne III Town Manager