Planning Commsission Minutes

TOWN OF SHELBURNE
PLANNING COMMISSION
MINUTES OF MEETING
FEBRUARY 13, 2003

MEMBERS PRESENT: Rick Peterson, Chairman; Hilda White, Kay Kraushaar, Claude LaPierre, Fred Schmidt, Reg Gignoux, Chris Neme. STAFF PRESENT: Dean Pierce, Town Planner.

OTHERS PRESENT: Name Address
Tom Gresham Shelburne News
Tim Caron Wake Robin
Robert Burley Waitsfield
David Colman Wake Robin
Shirley Parkhill Wake Robin
Michael Furlong Wake Robin
Reuate Wiltzius Wake Robin
Carlos Blakey Wake Robin
Steve Vock Wake Robin
Sally P. Johnson Wake Robin
Ann Weathers Wake Robin
Ruth Bogorad Wake Robin
S.L.Nash Wake Robin
N. Ynow-Nash Wake Robin
Ruth W. Frothingham Wake Robin
Robert Frothingham, III Wake Robin
Louise Ransom Wake Robin
Ginny Walters Wake Robin
Dick Walters Wake Robin
Phil Mason Wake Robin
Anne Aupust Wake Robin
Fraucace Keeler Wake Robin
Regina Leccese Waitsfield
Kate Lampton Charlotte
Fred Erdman Williston
Michael Furlows Burlington
Mrs. Edward Wheeler Wake Robin
Dr. Edward Wheeler Wake Robin
Catherine Boettcher Wake Robin
Ray Boettcher Wake Robin
Bev Jacobson Shelburne
Ellen Janson Shelburne
Hammel Rosenthal Wake Robin
Paul Rosenthal Wake Robin
W.B. Patterson Wake Robin
Erin Croom UVM

AGENDA:
1. Call to Order and Approval of Minutes of January 23, 2003 2. Sketch Plan Review Continuance, Wake Robin Corporation (SUB03-03) 3. Discussion: Possible Zoning Bylaw Amendments 4. Other Business and Correspondence 5. Adjournment

1. CALL TO ORDER and APPROVAL OF MINUTES:
Rick Peterson, Chairman, called the meeting to order at 7:37 p.m. and welcomed Chris Neme to the Planning Commission.

APPROVE MINUTES OF JANUARY 23, 2003
MOTION by Reg Gignoux, SECOND by Fred Schmidt, to approve the 1/23/03 minutes with the following corrections: Globally correct the spelling of “Dave Rathburn; Page 3, last paragraph, 1st line – change “slighting” to “slightly”; Page 6, Wake Robin, Deliberation/Decision – add: “MOTION by Reg Gignoux, SECOND by Fred Schmidt, to continue the hearing on the Wake Robin application to 2/13/03. VOTING: unanimous (6-0); motion carried.”. VOTING: unanimous (7-0); motion carried.

2. SKETCH PLAN REVIEW CONTINUANCE, WAKE ROBIN CORPORATION
(SUB03-03) Dave Colman, Bob Burley, Tim Caron, and Steve Vock appeared on behalf of the application

APPLICANT COMMENTS: Dave Colman, CEO of Wake Robin, gave answers to questions presented at the last meeting, including the ability of residents to relocate from the cottage housing units to the connected apartment units within the Wake Robin complex, and ownership of the units by the Wake Robin Corp. Wake Robin is a long term care insurance product that presents as a retirement community. The residents have no contractual right to the property. The cottages (phase 2 of the existing complex) have a different look than the first phase due to market trends. The cottages offer a spacious, rural/suburban, neighborhood feel with a lean toward wellness/fitness. There are more one-bedroom-plus-den units included based on survey results. Bob Burley, architect, reviewed an aerial photograph of the Wake Robin facility showing the 136 acre site, where the health center addition will occur, and the area where phase 2 is proposed for 35 cottage units on a natural terrace. Mr. Burley reviewed the site plan, noting where the additional 18 resident rooms for long term care in the existing Linden Hill Health Center will be located. There will be no dead-end corridors on the floor. In addition to the 18 residential rooms, there will be a daycare, parlor, dining room, pantry, and secure garden area. Discussions are ongoing about possibly relocating the daycare and parlor facilities closer to the nurse station, and moving the garden down to that area as well (southeast side of the building). Skylights if any will be shielded. The existing coffee shop will be expanded into the art room, and woodworking may be moved to the fitness center (these changes are internal and fall within the existing footprint). The service drive will be relocated to the north to allow more parking at the Health Center. The basement (below grade) will house mechanical equipment and storage related to the long term care facility. Residential care on the middle level of the facility can be accessed from the basement level. Service deliveries will be on the ground floor. The elevation of the new wing is no higher than the existing Wake Robin building. The south elevation is two stories from the driveway. The elevation of the addition from the east and west is one story. Mr. Burley reviewed the proposed cottages to be located on a flat plateau area. There is a hill on the east side of Wake Robin Drive and woods on the west. Following different combinations of buildings, it was decided single and duplex units, single story, with a central entrance road would be best. There is an extra parking area for guests, and three garages for additional cars. A sidewalk (uncovered) and connecting path to the common area will be built. There is a connection to the first phase (open sidewalk to elevator or separate stairwell) and covered walkway to common area. The sidewalk will also connect to Wake Robin Drive. The duplex units will have their garage in between, a porch on the entrance to the unit, and a covered patio in the rear of the unit. The units are 11,000 s.f. with a bedroom, den (can be a guest bedroom), full and half bath, living room, dining room, kitchen, laundry and storage area. The buildings will have a pitched roof, stained clapboard siding, set back garages from the main entrance, covered patio/porch, option for a fireplace (chimney), and sidewalk on one side of the drive in front of the unit. Visitors can park in front of the attached garage. Steve Vock, Civil Engineering Associates, reviewed the amount of acreage involved in the development (36.12 acres out of 136.4 total acres on the site) The stormwater detention areas are not included in the 36 acre development, and there will be open green space within the 36 acre development. The impervious area totals 16.4 acres or 12% of the total coverage of phase 1 and 2 (buildings, roads, parking, walks). Regarding utilities, the 600,000 gallon water tank will be replaced this year, and the request is to repaint the tank a forest green color instead of desert sand color to better blend with the landscape. The tank is meant to serve the regional area of Shelburne in addition to Wake Robin. Mr. Vock will submit a color disk showing the forest green color for Planning Commission review. The water line will be relocated and extended to the cottages. There is adequate water pressure and a pump station in place. Regarding sewer service, a pump station connects to a gravity system that feeds into Shelburne’s wastewater treatment plant. Discussions are ongoing regarding access to the sewer pump station. It may be possible to use the emergency access road. Stormwater control for phase 2 will meet the new stormwater discharge rules for treatment and detention. The infrastructure will be located on the land involved in the development. There are no changes proposed to the stormwater system for phase1. Rick Peterson mentioned the issue of a second access to the residential development. The width of the road in the new residential area is proposed at 24’. Fred Schmidt mentioned neighbors had concern about the tree cover being maintained. Mr. Burley showed a cross-section of the viewshed. There is 1,200’ of undisturbed woods on the sight line, and 750’ of undisturbed woods between the railroad tracks and the first cottage unit. A cross-section of the view from the north will be provided to the Commission by Mr. Burley. In the cottage area, trees will be saved wherever possible and the least amount of disturbance done. The project will fit into the topography. There is a landscape plan to restore disturbed areas. Rick Peterson urged the applicant to gather input on the application from Shelburne Public Works, engineering, the neighborhood paths committee, and other appropriate town groups. Mr. Peterson asked if the sewer allocation ordinance would impact the project. Mr. Vock stated the original allocation is in excess of what the facility needs presently or at build out (actual use is less than the allocated amount). The building proposal is difficult to phase, and it is best to have the construction disturbance occur at one time to return to a more natural appearance sooner. Also, costs increase when a small development is done piecemeal. The long term care addition would be done at the same time as the cottages. Tim Caron, Wake Robin Retirement Services, stated 35 cottages are the minimum number needed to drive revenues for the long term care portion of Wake Robin; all the construction needs to be done together and financed as one project. Chris Neme asked if there will be additional development beyond the proposal. Dave Colman stated there are no plans to do anything more at this time. There are restrictions in effect for the next 20 years. Bob Burley pointed out the site plan does not reflect a small maintenance/utility building in the cottage area (garage size) that may be constructed or the garages may be made slightly longer to allow for some storage. Mr. Neme asked if the PRD could be moved farther to the south on the plateau. Steve Vock stated initially the development was located there, but moved northerly to avoid removing more trees, impacting the sight line, and avoiding some steep areas.

STAFF REPORT: The Commission received a written staff report, dated 2/13/03. Rick Peterson asked if the project needs conditional use approval from the Zoning Board. Dean Pierce confirmed the activity/use of Wake Robin is a conditional use per the zoning regulations. Dean Pierce asked about the rare fern species found on the site. Steve Vock stated Art Gilman identified the Broad Beach fern that is a protected, not endangered, species. The roadway was relocated to protect the ferns that were found. There are some ferns on the west side, but none delineated in the phase 2 area. The fern has an S-2 rating and is rare in Vermont. Fred Schmidt requested information on the number of water towers in Shelburne, colors, and backdrops. Steve Vock stated there are three tanks, and the Champlain Water District tanks on Queen City Parkway can be viewed for color. Mr. Vock will secure photographs of tanks from the manufacturer as well. Mr. Schmidt mentioned trails/paths through the property for public use. Mr. Vock stated there have been discussions by Wake Robin of trails, but there is concern about impact on privacy. Mr. Neme asked about wildlife on the site (bobcat). Mr. Pierce stated the Natural Resources Committee has been working with a tracking group which gathered information on bobcat on the Wake Robin site. This information has been given to the applicant. Rick Peterson asked for a copy of the settlement terms for Wake Robin. Wake Robin’s legal counsel will provide the document(s).

PUBLIC INPUT: Bev Jacobson, representing Shelburne Citizens for Responsible Growth, asked if the applicant had considered having a third party to guarantee the remainder of the 100 acres stay open space in perpetuity. Mr. Colman felt the Wake Robin Board of Directors may be willing to entertain the discussion. Wake Robin residents are fervent environmentalists who want to protect the open space. Also, it would be a terrible business decision to disturb the 100 acres of open land because it is an amenity that sells Wake Robin to prospective residents. Ellen Janson, 395 Orway Shore Road, stated the amount of water to the area since the construction of the first phase of Wake Robin has increased as witnessed by the amount of drainage in the culvert on Bostwick Road. Ms. Janson also mentioned her two basement sump pumps that run year round, noting the blasting in the area that was done 10 years ago may have caused the increase in ground water coming into her basement. Concern was expressed about the screening of Wake Robin, both in winter and summer. The tree curtain is thin in the winter, and the forested area in phase 2 is also thin. Ms. Janson urged the Planning Commission to view Wake Robin from Bostwick Road on a winter night. Ms. Janson asked if the cottages will lead to a new kind of Wake Robin resident and possibly result in stratification in the community (age-wise). There are currently 321 people on the waiting list for Wake Robin. Mr. Colman stated the new style (cottages) will attract some people, and some people will want the connected units on the old campus. Residents have the option to reside in one type of unit and move into another type if desired. The expected average age of a resident at Wake Robin is early 70s, not younger. Steve Vock responded to the questions about ground water and blasting. There are four culverts under the railroad tracks and detention basins to hold water on-site. Evaluations of 1,500’ up to a half mile are done for blasting. Bob Burley responded to the concern about the view, noting the cottages are one story high with different roof lines and not all in a line, so the view impact is low. Lighting will be kept at a low level (no street lights) and shielded. There will be post lights and path lights to create a safe and friendly area. In the existing development, internal lights may be visible, but the one story addition to the health care facility will be to the back of the existing building. The design is to avoid an impact on the viewshed from the outside. There were no further comments.

DELIBERATION/DECISION: Sketch Plan Review, Wake Robin Corporation (SUB03-03)

MOTION by Reg Gignoux, SECOND by Fred Schmidt, to approve the sketch plan submitted by Wake Robin Corporation for an expansion involving construction of 35 cottages and creation of 18 skilled nursing beds with the following conditions and/or material to be included with the application for preliminary plan approval: 1. information addressing whether it is impractical for the applicant to provide more than one means of entry and egress to the proposed cottages; 2. information clarifying whether a noteworthy vascular plant, a fern or “fern ally”, might exist very close to the location of the proposed cottages; 3. information clarifying potential impact of the project on areas used by bobcats; 4. information clarifying the visibility of the project, particularly the northern most cluster of cottages, from the north and west, and how visibility may be impacted by detention basins and exterior lighting; 5. information pertaining to any permit conditions or settlement terms that address preservation of some portion of the parcel as open space, and the feasibility of open space being committed to a conservation easement held by a third party; 6. information on sight distances at proposed intersections and anticipated changes in trip generation and traffic resulting from the project; 7. information regarding existing and proposed trails and paths (public or private); 8. information addressing concerns raised at meeting(s) between the applicant and Shelburne Public Works, planning staff, the Natural Resources Committee, and the Path Committee. VOTING: unanimous (7-0); motion carried.

3. DISCUSSION: POSSIBLE ZONING BYLAW AMENDMENTS: Dean Pierce reviewed the proposed changes to the zoning bylaws as outlined in a memo, dated 2/6/03. The Commission felt charging fees for independent technical review of projects and increasing allowable building coverage in the R-3 district (to 10%) could be readily enacted. The other proposed changes are more involved. Mr. Pierce will draft language for bylaws focused on fees and lot coverage.

4. OTHER BUSINESS and CORRESPONDENCE: Precourt Application Dean Pierce reported Mr. Precourt is pursuing an option to purchase property to the west of his property and reconfiguring the boundary line. This will allow the stormwater to drain due west, along the railroad corridor and avoid the Mitchell property. The application will be warned as a site plan and two boundary adjustments. Village Designation Mr. Pierce reported the town is seeking Village Designation which will yield tax benefits for residents.

5. ADJOURNMENT: MOTION by Fred Schmidt, SECOND by Claude LaPierre, to adjourn the meeting.

VOTING: unanimous (7-0); motion carried. The meeting was adjourned at 10:15 p.m.

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TOWN OF SHELBURNE
PLANNING COMMISSION
MINUTES OF MEETING
FEBRUARY 27, 2003

MEMBERS PRESENT: Rick Peterson, Chairman; Hilda White, Claude LaPierre, Reg Gignoux, Chris Neme. (Kay Kraushaar and Fred Schmidt were absent.)

STAFF PRESENT: Dean Pierce, Town Planner.

OTHERS PRESENT: Name Address
Tom Gresham Shelburne News
Paul Duchesneau Bays End
Walter Knott Shelburne
Michael Burke Swenson Land & Cattle
Jeremy Matosky Swenson Land & Cattle
Brian Precourt Shelburne
David Mitchell Shelburne
Thea Platt Shelburne
Bill Jokela Shelburne
Robert Platt Shelburne
Tom Bushey Shelburne
Bill Rockford Shelburne

AGENDA: 1. Call to Order and Approval of Minutes of February 13, 2003
2. Preliminary Plan Review and Boundary Line Adjustments, Bays End, LLC/Rinald & Beatrice Precourt/Margaret Perrigo, 555 Bay Road, 215 Maple Leaf Lane, 653 Bay Road (SUB02-02, BLA02-03, BLA03-01)
3. Sketch Plan Review, Swenson Land & Cattle LLC, 1250 Pond Road (SUB03-04)
4. Design Review, Walter and Kim Knott, 95 Village Vale Drive (DR03-01)
5. Discussion:Possible Zoning and Subdivision Bylaw Changes
6. Other Business and Correspondence
7. Adjournment

1. CALL TO ORDER and APPROVAL OF MINUTES
Rick Peterson, Chairman, called the meeting to order at 7:34 p.m.

APPROVE MINUTES OF FEBRUARY 13, 2003
MOTION by Reg Gignoux, SECOND by Hilda White, to approve the 2/13/03 minutes with the following corrections:
Globally correct the spelling of “Broad Beech fern”;
Page 2, Wake Robin, Applicant Comments, 1st paragraph – change “contractual right to the property” to “legal interest in the property”;
Page 3, 2nd paragraph – change “11,000 s.f.” to “1,100 s.f.”;
Page 3, 3rd paragraph – add the following statement: “The Planning Commission reviewed the forest green color of the new water tank, and it does not appear the change in color is a matter of Planning Commission decision.”;
Page 6, Other Business, Precourt application - clarify the application was warned as a change in the site plan and two boundary adjustments to the subdivision.
VOTING: unanimous (5 -0); motion carried.

2. PRELIMINARY PLAN REVIEW AND BOUNDARY LINE ADJUSTMENTS, BAYS END, LLC/RINALD & BEATRICE PRECOURT/MARGARET PERRIGO, 555 BAY ROAD, 215 MAPLE LEAF LANE, 653 BAY ROAD (SUB02-02, BLA02-03, BLA03-01)
Brian Precourt appeared on behalf of the application

APPLICANT COMMENTS
Brian Precourt gave a synopsis of the drainage system on the property. Per the Town Engineer’s advice, the ditch was relocated to the corner of the property. Following negotiations with Margaret Perrigo who owns the farm beyond the underpass, 1.4 acres were purchased from her to be part of the stormwater management system (initial request was for an easement, but Ms. Perrigo wanted to sell the land rather than grant an easement). The drainage ditch is now located along the Precourt property to the newly acquired 1.4 acre parcel. The Town Engineer wanted approval from the railroad for the drainage layout. The railroad company was not happy with water draining from the detention basin to the existing ditch at the acute angle shown on the plans. The Mitchells (567 Bay Road) were approached for a drainage easement, and one was secured in exchange for a utility easement. As a result of these transactions, continued Mr. Precourt, the no cut zone was increased to 2.67 acres. The newly acquired 1.4 acres which was part of the division of farms that existing in the area in the past, will also be part of the no cut zone.

Mr. Precourt reviewed the “Y” hammerhead in the access road, assuring adjustments were made per the advice of the Town Engineer and Fire Chief.

Rick Peterson referred to the letter from the Town Engineer, Steve Vock, dated 2/21/03, regarding driveway and drainage by the railroad tracks. Chairman Peterson noted Steve Vock has not seen the latest drainage plan. Paul Duchesneau, engineer for Mr. Precourt, stated Steve Vock directed the applicant to work with the railroad. The sketch plan for drainage is a result of those meetings. The plan shows the routing of water, not volume of water. The plan is superior to the original proposal because the water does not cut diagonally across the Mitchell’s backyard and keeps the drainage off the Precourt property per the advice of the Town Engineer. Chairman Peterson recalled the concern about overtaxing the town’s drainage infrastructure in the area. Mr. Precourt stressed the water flow calculations have not changed (the stormwater system is still designed for a 25-year storm). The drainage system addresses the issue of moving water from the detention basin to the box culvert (as it flows currently). Mr. Precourt pointed out the Town Engineer’s correspondence does not make further mention of the flow numbers. Rick Peterson countered the applicant has not addressed the comment by the Town Engineer regarding impact on the town storm drain as noted in a letter dated 12/4/02. Dean Pierce stated Steve Vock recognized the flow calculations are correct, but felt there will be the perception of more water flow because sheet flow drainage will be concentrated to a point location (that is why Mr. Vock suggested the water be routed to not impact adjacent property owners). Hilda White pointed out the water flow (velocity) will be slowed due to the detention pond. Reg Gignoux suggested clarification be sought from the Town Engineer on the impact of the proposed drainage system. Mr. Pierce interjected with regard to the volume of water, the Town Engineer agrees the calculations are correct.

Mr. Peterson asked about the stone check dams. Mr. Duchesneau explained the check dams are standard practice during construction to avoid erosion while a permanent swale is being set. The ditch will have a stone lining as well. Mr. Duchesneau stated the flow calculations drive the size of the detention pond. The stormwater system as proposed deals with the routing of water. The Town Engineer is comfortable with the discharge from the project, stated Mr. Duchesneau. Mr. Precourt stressed the work that took place to correct the existing drainage problem, control the direction of water flow, dry out the Mitchell property, and not impact the underpass. The drainage swale has been on the property for 100 years. Any questions or concerns of the Town Engineer would be addressed, assured the applicant, adding the issue has been the route of the water, not the detention basins.

There was discussion of the road construction. The applicant stated the road has fabric except where there is ledge. Road bed depth is approximately 12” where the test digs were done. An additional 6” will be added to bring the depth up to the 18” standard.

STAFF REPORT
The Commission received a written staff report, dated 2/27/03. Dean Pierce mentioned the offer of land along Bay Road for a pedestrian/bike path, and retaining trees on land owned by Rinald Precourt to screen the Rockford property. Brian Precourt reiterated his offer of a 20’wide path easement on his property situated northerly of Bay Road. The Planning Commission graciously accepted the land offer. Mr. Precourt also stated his parents have no interest in cutting down trees, but are reluctant to restrict tree cutting. Photographs of the house showing a 6’ wooden stockade fence and existing trees were reviewed. With the screening, only the third floor window can be seen. There was brief discussion of existing and planned screening.

The applicant will show the utility easement for the Mitchell property and the drainage easement on the Mitchell property on the final plan.

PUBLIC INPUT
Bill Rockford, Shelburne, noted there are wetlands in the area of the proposed bike path and on the railroad property. Mr. Precourt noted the State Wetlands Division reviewed the land. The area is not protected wetlands.

There were no further comments.

DELIBERATION/DECISION
Preliminary Plan Review & Boundary Line Adjustments, 555 Bay Road (SUB02-02, BLA02-03, BLA03-01)  MOTION by Hilda White, SECOND by Chris Neme, to approve the preliminary plan submitted by Bays End LLC, Rinald and Beatrice Precourt, and Margaret Perrigo and supplementals by Champlain Consulting Engineers, dated February 27, 2003, showing a revised depiction of the stormwater drainage, and further, said plan involving the transfer of 1.4 acres from the property of Margaret Perrigo, the transfer of 0.69 acres of property of Rinald and Beatrice Precourt, and the subdivision of the resulting 11.67 acre parcel into five residential lots with the following conditions to be satisfied prior to submission of the application for final plan approval:
1. design of the revised stormwater system (pond, drainageways, easements, impact on town box culvert) be approved by the Town Engineer;
2. receipt by the applicant of documented authorization from Vermont Railway and the Vermont Agency of Transportation to perform work related to stormwater improvements proposed to be located within the railroad right-of-way;
3. proposal of conveyance to the town of a 20’ wide public recreation path easement over land owned by Mr. Precourt located northerly of Bay Road.
VOTING: unanimous (5-0); motion carried.

3. SKETCH PLAN REVIEW, SWENSON LAND & CATTLE LLC, 1250 POND ROAD (SUB03-04)
Chairman Peterson explained two of the five Planning Commissioners present would recuse themselves from discussion/deliberation on the Swenson application. This would mean a quorum would be lacking.

MOTION by Reg Gignoux, SECOND by Hilda White, to continue the hearing on the application by Swenson Land & Cattle LLC, 1250 Pond Road, until March 13, 2003. VOTING: unanimous (5-0); motion carried.

4. DESIGN REVIEW, WALTER AND KIM KNOTT, 95 VILLAGE VALE DRIVE (DR03-01)
Walter Knott appeared on behalf of the application.

APPLICANT COMMENTS
Mr. Knott explained the plan to remove approximately 20 small Maple trees from his backyard in order to open up the yard. A 4’ wooden picket fence (consistent with the neighbor’s fence) will be installed around the backyard. Mr. Knott stated there are nearly 39 Maple trees in his yard of various size. The larger trees will remain.

STAFF REPORT
The Commission received a written staff report on the application, dated 2/27/03. Reg Gignoux recommended the smaller trees near the fence be removed.

PUBLIC INPUT
There were no comments on the application.

DELIBERATION/DECISION
Design Review to Remove Trees & Install 4’ Fence, 95 Village Vale Dr. (DR03-01)
MOTION by Reg Gignoux, SECOND by Claude LaPierre, to grant design review approval to Walter and Kim Knott for the construction of a 4’ picket style fence in the rear yard of their property at 95 Village Vale Drive. VOTING: unanimous (5-0); motion carried.

5. DISCUSSION:POSSIBLE ZONING & SUBDIVISION BYLAW CHANGES
The Planning Commission reviewed suggested wording related to regulation of lot coverage in the R-3 zone and authority of the town to levy fees. Following discussion, the Commission suggested lot coverage in Residential 3 be increased to 8% for single family dwellings on lots up to 10,000 s.f. in existence as of January 14, 1986. Regarding levying fees, the Commission suggested the state statute (4407) be referenced, and payment to the town be made prior to the final decision/approval of an application. Dean Pierce will have legal counsel review the suggested wording, and determine if technical and legal fees are to be reimbursed by the applicant. Mr. Pierce will also do an inventory of lots in the R-3 zone to determine if there are many undeveloped lots larger than 10,000 s.f. remaining. There was mention of the bylaw requiring notification of neighbors/adjacent property owners by the applicant, and a process to do this effectively. Mr. Pierce will further research this matter.

6. OTHER BUSINESS and CORRESPONDENCE
Post Office Sign
Dean Pierce reported the Post Office following design review intends to install a carved, inlaid free-standing sign stating “Shelburne Post Office”, and a small, modified version of the eagle sign on the building. The Planning Commission agreed if the design review conditions of approval are met, the application does not need further review by the Planning Commission.

Soil Septic Suitability
Dean Pierce reported Shelburne regulations for on-site septic systems are in effect until 2007, then default to state rules unless Shelburne adopts other rules. The Commission reviewed a graph showing suitable areas for on-site septic systems. The data indicate there will not be an increase in suitable areas under state regulations.

Act 250 Hearing
Dean Pierce announced the Act 250 hearing on April 9, 2003 on the application by Shelburne Family Housing for 18 units of affordable housing.

7. ADJOURNMENT
MOTION by Reg Gignoux, SECOND by Chris Neme, to adjourn the meeting. VOTING: unanimous (5-0); motion carried.

The meeting was adjourned at 9:53 p.m.