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minutes

May 2012

MINUTES SUBJECT TO CORRECTION BY THE SHELBURNE SELECTBOARD. CHANGES, IF ANY, WILL BE RECORDED IN THE MINUTES OF THE NEXT MEETING OF THE BOARD.
TOWN OF SHELBURNE

SELECTBOARD

MINUTES OF MEETING

May 8, 2012
MEMBERS PRESENT:        Bill Smith (Chairman); Tim Pudvar, Al Gobeille, Gary von Stange, Robert Roesler.
ADMINISTRATION:           Paul Bohne, Town Manager; Peter Frankenburg, Finance Director; Dean Pierce, Town Planner.
OTHERS PRESENT:           Steven “Rocco” Antinozzi, Rob Donahue, Fritz Horton, Tucker Holland, Brian Precourt, Kate Lalley, Toni Supple, Rosalyn Graham, Jeremy Matosky, Bill Stuono, Margo Livingston (Shelburne News).
 
1.         CALL TO ORDER
Chairman Bill Smith called the meeting to order at 7 PM.
 
2.         APPROVAL OF AGENDA
Add: Executive Session to discuss pending litigation.
 
3.         APPROVAL OF MINUTES
April 24, 2012
MOTION by Al Gobeille, SECOND by Gary von Stange, to approve the April 24, 2012 minutes as written. VOTING: unanimous (5-0); motion carried.
 
4.         CITIZEN PARTICIPATION
There were no comments from the public at this point in time.
 
5.         ANNOUNCEMENTS
None.
 
6.         MANAGER’S REPORT
Town Manager, Paul Bohne, reported on the following:
  • Shelburne Police Department has received awards in the Chief’s Challenge competition.  The department was ranked first in their category and best in the state for the size of the police force. An update on department activities will be given to the Selectboard in June.
  • Shelburne police officers, Josh Flore and Allen Fortin, successfully defused an incident in Charlotte involving an individual with a gun without injury to anyone. Good training and decision making by the officers is credited for the positive outcome.
  • Green Mountain Power’s work with the utility poles is done on Harbor Road. Comcast and FairPoint must remove their services from the poles and then the poles can be moved and the sidewalk work begun.
  •  It is hoped the turning radiuses at the Route 7 intersection with Falls Road can be increased with the work connected with the paving of Route 7 this summer.
 
7.         OLD BUSINESS
None.
 
8.         NEW BUSINESS
Update of Activities of Bike/Ped Path Committee and Discussion of Priorities
Rob Donahue reviewed activities of the Bike/Ped Paths Committee including:
  • Working with other groups in the Chittenden County community on projects;
  • Working with the school and Local Motion on an educational program for safe bike riding;
  • Future projects that are tied to the town plan and part of capital improvements for the town including the following:
o   Webster Road and Route 7 sidewalk connection
o   Path extension from Boulder Hill to Spear Street
o   Harbor Road sidewalk, signage, crosswalk and addressing safety issues
o   Extension of sidewalk (concrete) across Spillane’s Mobile
o   Route 7 village bike lane from Citizens Bank to Marsett/Bostwick Road on both sides of the road (mention was made of extending the bike lane to Ridgefield Road and to the Charlotte town line)
o   Falls Road/Irish Hill Road corridor for sidewalk and bike lane (June enhancement grant application)
o   “LaPlatte Loop” primitive path
o   Longmeadow-Boulder Hill (segment 4) gravel path
o   Museum-town office sidewalk
o   Athletic Drive path to Harbor Road
 
Consider Appointment of Bill Stuono as Alternate to Development Review Board
Bill Stuono was interviewed for a position as alternate on the Development Review Board. Mr. Stuono is currently the Vice Chairman of the South Burlington Development Review Board, but will be leaving that position in June when he relocates to Shelburne. Mr. Stuono stated the DRB interprets and enforces the zoning ordinance set by the selectboard and planning commission, always striving to create a win-win situation between the town and the applicant.
 
MOTION by Robert Roesler, SECOND by Tim Pudvar, to go into deliberative session to consider the appointment of Bill Stuono as alternate to the Development Review Board. VOTING: unanimous (5-0); motion carried.
 
The Selectboard continued the regular meeting before convening deliberative session.
 
MOTION by Al Gobeille, SECOND by Robert Roesler, to go into deliberative session. VOTING: unanimous (5-0); motion carried.
 
Deliberative session was convened at 7:45 PM. The regular meeting was reconvened at 7:55 PM.
 
MOTION by Gary von Stange, SECOND by Tim Pudvar, to appoint Bill Stuono as alternate to the Shelburne Development Review Board. VOTING: 0 ayes, 5 nays (Smith, Pudvar, Gobeille, Roesler, von Stange); motion did not carry.
 
Request by Otto Meier for Relief from Penalty and Interest for Late Payment of Property Taxes in the Amount of $47.89
Paul Bohne reported Otto Meier who lives in New Hampshire missed the March payment on his father’s property in Shelburne (Mr. Meier’s father passed away in the fall of 2011) and is requesting waiver of the $47.89 penalty.
 
MOTION by Robert Roesler, SECOND by Gary von Stange, to waive penalty and interest of $47.89 based on Mr. Otto Meier’s request. VOTING: 2 ayes, 3 nays (Smith, Roesler, von Stange); motion did not carry.
 
Selectboard Questions or Comments
Ø  Gary von Stange asked if the town police department has been reimbursed by the Obama campaign for the security detail during the recent visit. Paul Bohne reported there has been no payment to date. The Obama campaign and Sen. Leahy’s Office have been notified of the matter.
Ø  Al Gobeille suggested the police officers involved in the Charlotte incident be formally recognized. Paul Bohne will confer with the Police Chief for suggestions.
 
9.         SELECTBOARD RETREAT
Form Based Code
There was lengthy discussion of the pros and cons of form based code in the Mixed Use Zone North on Shelburne Road (Route 7). There was concurrence the public needs to be educated on form based code in order to make an informed decision on whether this is the code that should be drafted for the town in the focus area. Public information meetings could be held and a planning charette facilitated by a consultant could be done. The charette will help confirm what the community values for the area. Form based code focuses on physical form (design of structures) of what is allowed in a zone rather than on the uses. There is a regulating plan so it is very clear what can and cannot be done in the zone. Form based code provides flexibility and resiliency (allows a new paradigm and iconography) because a building can still be used as the uses change (in contrast to Euclidean zoning where buildings tend to be built for a specified use and are either abandoned or need to be renovated if that use changes). Parking is a consideration with form based code in the Route 7 corridor if access to buildings will be by automobile.  There is both support and opposition to form based code. Supporters feel form based code allows both the town and developer to build what is wanted by both parties. Those who oppose form based code feel there is an infringement on private property rights, the code is repressive and could hurt economic development.  Comment was made that the form based code design scenario recently presented by the consultant for Shelburne Road is not realistic for the area. Route 7 is owned by the state and has stringent requirements. Also, having buildings close to the road does not allow for snow plowing.
 
Members of the Planning Commission in attendance requested $2,500 to hire a consultant to do a series of forums on form based code for the Mixed Use Zone on Route 7 north. The Selectboard will consider the request at the next meeting.
 
Five Year Capital Plan and Beyond
There was lengthy discussion of making a safer route to CVU from Shelburne as a priority item in the capital plan. The Hinesburg Selectboard must be engaged in the conversation. There was mention of having a cooperative speed enforcement effort on the Shelburne/Hinesburg Road by the Shelburne and Hinesburg police departments.  There was discussion of decreasing the speed limit on the Shelburne portion of the road to 35 mph and suggesting to Hinesburg to do the same on their portion of the road.
 
Jeremy Matosky volunteered the expertise of his engineering firm to assist with making the road safer for travel with signage, radar enforcement, photo enforcement, and potential changes to the roadway. Mr. Matosky cited many examples of accidents and excessive speed on the road that he has witnessed from his residence which is near the Shelburne/Hinesburg Road. Mr. Matosky said his surveyors are doing an inventory of the four miles of road that are most troublesome. The information should be available within six weeks.
 
The Selectboard identified the following items as top priorities in the capital plan:
§  Safe route to CVU
§  Bay Road/LaPlatte River bridge
§  Fire/Rescue building
§  Village Plan infrastructure
The Selectboard will further review the list of projects in the capital plan at an upcoming meeting.
 
Discussion of Economic and Fiscal Goals
Postponed due to time constraints.
 
10.       EXECUTIVE SESSION and/or ADJOURNMENT
MOTION by Tim Pudvar, SECOND by Al Gobeille, to adjourn the regular meeting and convene Executive Session to discuss legal matters where premature public knowledge would place the Town of Shelburne at a substantial disadvantage, and to invite the Town Manager to attend. VOTING: unanimous (5-0); motion carried.
 
The regular meeting was adjourned and Executive Session convened at 9:40 PM.
 
The Board exited Executive Session at 10:08 PM.
 
RScty:MERiordan
**************************************************** 

MINUTES SUBJECT TO CORRECTION BY THE SHELBURNE SELECTBOARD. CHANGES, IF ANY, WILL BE RECORDED IN THE MINUTES OF THE NEXT MEETING OF THE BOARD.

 

TOWN OF SHELBURNE

SELECTBOARD

MINUTES OF MEETING

 

May 22, 2012
MEMBERS PRESENT:        Bill Smith (Chairman); Tim Pudvar, Al Gobeille, Gary von Stange. (Robert Roesler was absent.)
ADMINISTRATION:           Paul Bohne, Town Manager; Peter Frankenburg, Finance Director.
OTHERS PRESENT:           Tom Moreau, Tim Loucks, Sally Wadhams, Jane Zenaty, Fred Koch, Robin Shover, Sara Blum, John Zicconi, George Schiavone, Margo Livingston (Shelburne News).
 

1.         CALL TO ORDER

Chairman Bill Smith called the meeting to order at 7 PM.
 
2.         APPROVAL OF AGENDA
There were no changes to the agenda.
 
3.         APPROVAL OF MINUTES
May 8, 2012
MOTION by Al Gobeille, SECOND by Gary von Stange, to approve the May 8, 2012 minutes as written.
DISCUSSION: Al Gobeille noted the minutes indicate the Selectboard will consider the request from the Planning Commission for funding to hire a consultant for further work on form based code. Paul Bohne clarified the Planning Commission discussed the suggestion to hire a consultant, but felt this was not the best approach at this point in time so no action is needed by the Selectboard.
VOTING: unanimous (4-0); motion carried.
 
4.         CITIZEN PARTICIPATION
There were no comments from the public at this point in time.
 
5.         ANNOUNCEMENTS
None.
 
6.         MANAGER’S REPORT
Town Manager, Paul Bohne, reported on the following:
  • Police are enforcing bicyclists’ compliance with traffic laws. Violators of the rules of the road, bicyclists or motorists, are being issued warnings or tickets.  Al Gobeille expressed concern about actions being taken out of anger to the enforcement effort.
  • Webster Road water main replacement will take approximately two weeks to complete. Old Webster Road will be closed during the day while the work is being done.
  • VTrans will install a storm sewer along Route 7 from In Full Bloom to the Champlain Oil Company drainage line. The town will oversee and pay for pipe from the Champlain Oil pipeline to the end of the VTrans drop project.
  • Parking at the sewer treatment plant which will also serve the dog park will be complete within the next two weeks (in time for the grand opening of the dog park on June 9, 2012).
  • Town Service Officer paperwork must be submitted.  The state now has other ways to handle calls after hours.
 
7.         OLD BUSINESS
None.
 
8.         NEW BUSINESS
Presentation by Chittenden Solid Waste District on Results of Study for Consolidated Collection Systems
Tom Moreau, CSWD General Manager, explained that the study for consolidated collection in Chittenden County was done to try to determine if this approach to collection is more efficient and the direction to pursue. Ted and Natalie Starr, S.M. Environmental Services, summarized the results of the study which indicate a cost savings with a consolidated collection system between 16% to 22% ($4.3 million to $5.9 million) with the majority due to consolidation of residential collection routes (there is relatively small savings with consolidation of commercial collection routes).  The analysis indicates it may be worth taking the next step of looking at implementation issues associated with a consolidated collection system. Benefits to CSWD include increased diversion of material, an increase in recycling, potential to implement an organics collection system without increasing the cost to the consumer, and implementing pay-as-you-throw pricing.  There was discussion of the opinion of the haulers on a consolidated system. Tom Moreau noted the large haulers want a payment guarantee under the consolidated system. The smaller haulers have concern about being forced out of business. There was also discussion of the need to educate the public and have the proper containers and infrastructure in place for a consolidated collection system.
 
The Selectboard will be kept informed of progress with the consolidated collection system.
 
Presentation/Approval of Chittenden Solid Waste District 2012-2013 Budget
Tim Pudvar disclosed his employer has a long history of doing business with CSWD and recently was awarded a “book of business” by the full board.
 
Tom Moreau, CSWD, highlighted the following budget points for the solid waste district:
·       2012-2013 operating budget is down 3/10th of one percent.
·       Revenues are down due to a temporary shortage of compost to sell.
·       Sources of revenue for CSWD include solid waste management fees, sale of materials, and tip fees.
·       A privately operated facility to separate construction and demolition materials for recycling will soon be built in Chittenden County.
·       Presently, CSWD is paying haulers for recyclables due to the strong markets.
·       Biosolids will soon be trucked to a facility in Chateaugay, New York for a slight savings. The search continues for a location in Chittenden County. The goal is to process the material to Class A and allow application anywhere which eliminates disposal costs.
·       An engineering position at CSWD will be filled and an organics facilitator will be hired to work with restaurants and other food processors.
·       Cost of living increase equal to the current CPI was budgeted for CSWD employees.
·       Employees pay a weighted average of 11% toward health insurance coverage.
·       The capital budget is increasing due to needed improvements to the recycling facility (MRF).
 
MOTION by Al Gobeille, SECOND by Gary von Stange, to approve the fiscal year 2013 budget for Chittenden Solid Waste District. VOTING: unanimous (4-0); motion carried.
 
The Selectboard thanked Tim Loucks for his service on the CSWD board.
 
Invitation to Grand Opening Ceremony for the Dog Park
Robin Shover and Sara Blum thanked the Selectboard for the support of the town’s dog park and invited all to the ribbon cutting ceremony on June 9, 2012 (rain date June 24, 2012). Dog shaped cupcakes from The Bearded Frog were provided in gratitude.
 
Discussion of Role of Social Services Committee and Adoption of Charter
Bill Smith summarized that to date the social services committee has made recommendations to the Selectboard on how the town distributes taxpayer funds to meet requests from social service organizations. The Selectboard has not defined a charter for the committee that describes the purpose, membership, term limits, process, and such. Gary von Stange noted since his service on the Selectboard he does not recall making an appointment to the committee (current committee member, Sally Wadhams, said she was appointed by the Selectboard four years ago). Tim Pudvar stated goals of the social services committee should be tangible actions that benefit the people in the community who need it the most. Plus the role of the social services committee is outreach, not distributing funds. Mr. Pudvar mentioned fund raising to tap resources within the town, rather than using the taxes to fund services especially when there are other organizations that provide the same services. Al Gobeille stated more clarity of the function of the committee is needed to justify the budget request.  Gary von Stange echoed the comments on better definition of what the committee does and the benefit to the town by having the committee. Bill Smith stated defining needs within the town is an important role for the committee.
 
Bill Smith suggested parameters for the committee including being an appointed volunteer acting as an advocate in an advisory role to help those in need in the community.  Fred Koch gave a brief history of the committee when it was formed over 20 years ago and expressed concern that the visionary role being suggested is too much for a volunteer citizen committee to handle. Jane Zenaty stated at its inception the committee did function in an advisory and advocacy manner as asked, reviewing applications and making recommendation for  a fair and equitable distribution based on criteria, and when the budget was decreased by the Selectboard the responsibilities were expanded by the committee without a charter to take on more of an advocacy role. Sally Wadhams stressed the committee has been functioning as asked when it was formed 20 years ago, and the suggested role may be too much for a volunteer committee. Bill Smith pointed out there is a Town Services Officer to identify and help those in need as well as other organizations who address these matters. Al Gobeille mentioned the committee should figure out how to provide needed services to those people in town needing such services without burdening the tax rate (i.e. fund raising activities).
 
The Selectboard will discuss a charter for the social services committee on a future agenda. The committee can address the Selectboard at any meeting as well as when the budget for next year is being drafted. Sally Wadhams suggested holding a separate discussion forum where community members could give input on the visioning process.  Ms. Wadhams commented that to fund the $12,000 budget item only costs the taxpayer with a $300,000 house $1.65 which is not an overburden to pay for the services. The Selectboard advised the televised, public selectboard meeting is the best forum to express comments, but the committee can certainly discuss the vision in their own meeting and community members can attend those meetings if desired.
 
Appointment of John Zicconi as the Shelburne Representative to Chittenden County Regional Planning Commission for a Two Year Term
MOTION by Al Gobeille, SECOND by Gary von Stange, to appoint John Zicconi as the Shelburne representative to Chittenden County Regional Planning Commission for a two year term. VOTING: unanimous (4-0); motion carried.
 
Appointment of George Schiavone as Alternate to Chittenden County Regional Planning Commission for a Two Year Term
MOTION by Al Gobeille, SECOND by Gary von Stange, to appoint George Schiavone as alternate to the Chittenden County Regional Planning Commission for a two year term. VOTING: unanimous (4-0); motion carried.
 
Utility License to Shelburne Farms for Installation of a Force Main on Harbor Road
Paul Bohne explained since 1995 Shelburne Farms has been sharing the pump station, force mains, and gravity feed with the Arbors. The gravity section by Shelburne Farms is now a force main. The license (to use the public right-of-way) acknowledges the project and covers the entire force main on town property from north of the “South Gate” to the Arbors. Anyone hooking into the line must get waste water permits from the state and town. The line is outside of the defined sewer service area, but Shelburne Farms has a special service district (by the barns) that is eligible for development. There is a meter for water use on one of the barns. Shelburne Farms will be seeking allocation for sewer for planned projects and will pay associated fees.  There was mention of parity to those in the sewer service area who pay water and sewer fees.
 
MOTION by Al Gobeille, SECOND by Tim Pudvar, to grant a utility license to Shelburne Farms for the purpose of installing a force main along Harbor Road. VOTING: unanimous (4-0); motion carried.
 
Capital Equipment Note with Peoples United Bank in the Amount of $60,000 at an Interest Rate of 1.9% for a Term of One Year to Finance a Highway Department Dump Truck
MOTION by Al Gobeille, SECOND by Gary von Stange, to approve a capital equipment note with Peoples United Bank in the amount of $60,000 at an interest rate of 1.9% for a term of one year to finance a Highway Department dump truck.
DISCUSSION:  It was confirmed the purchase is a one ton dump truck.
VOTING: unanimous (4-0); motion carried.
 
Capital Equipment Note with Peoples United Bank in the Amount of $29,000 at an Interest Rate of 1.9% for a Term of One Year to Finance a Sewer Department Utility Truck
MOTION by Al Gobeille, SECOND by Gary von Stange, to approve a capital equipment note with Peoples United Bank in the amount of $29,000 at an interest rate of 1.9% for a term of one year to finance a Sewer Department utility truck. VOTING: unanimous (4-0); motion carried.
 
Selectboard Question/Comments
Ø  Tim Pudvar asked if the loss of tax revenue from the recent demolition of houses by the Shelburne Museum has been calculated. Paul Bohne explained that except for one house the houses were purchased by the museum many years ago and were tax exempt from that point unless rented.
 
9.         EXECUTIVE SESSION and/or ADJOURNMENT
MOTION by Tim Pudvar, SECOND by Gary von Stange, to adjourn the meeting. VOTING: unanimous (4-0); motion carried.
 
The meeting was adjourned at 9:24 PM.
 
RScty:MERiordan
 
 

January 2012
Selectboard Minutes

February 2012

March - 2012

April 2012

May 2012

June 2012

July 2012

August 2012

September 2012

October 2012

November 2012

December 2012







P.O. Box 88
5420 Shelburne Road
Shelburne, VT 05482
phone: 802-985-5110
fax: 802-985-9550


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