Robert Dilts called the meeting to order at 5:00pm.

 

 

The following board members were present: Robert Dilts, LeeAnn Podruch, Carolyn Siccama, Marleen Moore, Michele O’Brien

Library Director: Kip Roberson.

 

We reviewed the October meeting minutes which we did not get to during our November meeting. LeeAnn moved to approve the October minutes and Marleen seconded the motion.

We reviewed the November meeting minutes.  It was suggested to change the term ‘motioned’ to ‘moved’ in the last section of the minutes. Once this edit is made, LeeAnn moved to approve the November minutes and Marleen seconded the motion.

 

 

Marleen presented the Treasurer’s report.

 

 

Kip provided the board with his monthly librarians report. Kip has invited Katie Bosley to the January meeting. Kip distributed the flyer for the December Schedule of Events for the Children’s programs to all Board members. After the Holiday Stroll on Friday December 4^th, 180 people came to the library to decorate a holiday ornament.

 

The board agreed that, of the possible dates, January 5, 2010 is the best date to meet with the Selectboard about the budget. Kip will inform Peter of our preferred date and he will tell us the time we need to be there.

 

Kip received a phone call from John Giebink, the developer of the Shelburnewood project. Mr. Giebink would like to speak to Kip about the impacts Shelburnewood will have on the library. Kip asked if anyone on the board interested in being at that meeting that he has with Mr. Giebink.  In theory, this could have a large impact on the library if there are over 200 residents in Shelburnewood.

 

Circulation fell for the first time since Kip has been here and we are not sure why. It was speculated that it could be to the weather or possibly the fact that the economy seems to be picking up again. The drop in circulation was 7.8%. Kip reminded the board that there was a 15% increase last year, which was a very large increase.

 

 

The budget was submitted to the town.

We will be hiring a person to replace Cindi. We reviewed the new job description for a new Library Assistant/Public Services. Kip shared a job ad that will be posted in the newspaper in early January.  Kip reports that the largest percentage of this new position will be at the circulation desk.

The policy review committee needs to get together to begin reviewing policies in January. The correct, up-to-date policy needs to be distributed to the Board.  Kip now has it electronically and will print it out and distribute it.

 

 

At our meeting in November, Kip asked the Board to consider the possibly of closing the library for one day in May 2010 for the entire library staff to attend the Vermont Library Conference at St. Michael’s College in Colchester. The keynote speaker is the Librarian of the Year from New Jersey. Kip is the conference coordinator and planner along with the librarian from the Kellogg Hubbard library. Maxie moved and Michele seconded the motion to approve the closing of the library on May 25 for a staff development day. The Board of Trustees is also invited to the conference.

Carolyn presented a draft of the Annual Report and suggested edits and typos were made. Carolyn will re-distribute the Annual Report to Kip and the Board so it can be submitted to the town in January.

Michele presented some information on a person who cleans her office.  We brainstormed some alternatives as ways we might be able to get some general cleaning done on a regular basis, including dusting, vacuuming, cleaning the restrooms.

 

LeeAnn announced that she will be moving to Wisconsin. She will remain on the board until her term ends in March, as she will continue to work here in the Burlington area.

 

 

December: Tuesday January 12, 2010 at 5:00pm

 

 

Meeting adjourned at 6:15pm. Marleen moved to end the meeting and Carolyn seconded the motion.

 

Minutes submitted by:  Carolyn Siccama