Robert Dilts called the meeting to order at 4:40pm.

 

The following board members were present: Robert Dilts, Lisa Perrault, Lee Ann Podruch, Carolyn Siccama, Marlene Moore, Maxie Ewins.

Library Director: Kip Roberson.

Guest: Ann Johnston

 

The minutes of the May 12, 2009 Trustee’s meeting were reviewed.  Lee Ann Podruch moved to approve the minutes as presented, Lisa Perrault seconded the motion, and the minutes were approved by vote of the Trustees.

 

The financial reports for the period ending May 30, 2009 were reviewed. Lisa reminded us that next week, June 30, is the end of the fiscal year. Any outstanding bills that Kip has will be turned over to Lisa.

 

Kip provided some background and information about the recent Paul Post Grant award that he applied for. He was pleased to announce that we received $450.00 from the Paul Post grant to purchase young adult books. The check was received on June 22, 2009.

 

Kip announced that he also submitted a United Way Hometown Hero award application; however, we were notified that our application did not meet the award criteria.  Kip plans to modify the wording on the application and write a column in the newspaper as a way to recognize the outstanding work that the library volunteers do at the library.

 

Kip reported that the library will be receiving $245.00 from the Department of Libraries for ILL expenses. Funding has been cut from previous years.

 

It was clarified that the Board of Trustees does not approve of or get involved with staff reviews. Kip takes care of all staff reviews.

 

Kip is going to talk with the Friends of the Pierson Library to begin making arrangements to order six new computers (3 for upstairs, 3 for downstairs, including the PAC computer downstairs).

 

Kip reminded the board that he has a few more meetings coming up.

 

At 4:50pm a motion was made to go into Executive Session to discuss personnel issues. Lee Ann Podruch made a motion to go into Executive Session, all members of the board seconded the motion. Executive session concluded at 6:00pm.

 

Lisa Perrault moved to elect Robert Dilts as the Chairman of the Board of Trustees, Lee Ann Podruch seconded the motion, and Robert was elected to Chairman by vote of the Trustees.

Lee Ann Podruch moved to elect Carolyn Siccama as the Recording Secretary of the Board of Trustees, Lisa Perrault seconded the motion, and Carolyn was elected as Recording Secretary by vote of the Trustees.

Lisa Perrault moved to elect Lee Ann Podruch as the Corresponding Secretary of Trustees, Carolyn Siccama seconded the motion, and Lee Ann was elected to Corresponding Secretary by vote of the Trustees.

Lee Ann Podruch moved to elect Marleen Moore as the Treasurer of the Board of Trustees, Lisa Perrault seconded the motion, and Marleene was elected as Treasurer by vote of the Trustees.

In Summary, the newly elected officers are as follows:

 

·         Robert Dilts – Chairman

·         Carolyn Siccama – Recording Secretary

·         Lee Ann Podruch – Corresponding Secretary

·         Marleen Moore - Treasurer

 

Now that a new Board is in place there was a discussion about the best day and time to meet that will work with everyone’s schedules. The group agreed that the second Tuesday of the month at 5:00pm will be the new meeting time.  Bob reminded us that there are no meetings in July or August, unless there is an emergency situation, in which case, Kip will notify the Board.

 

Tuesday, September 9, 2009 at 5:00pm (Please note new time).

 

 

Lisa moved to approve meeting adjournment and Lee Ann Podruch seconded the motion to adjourn the meeting. The meeting was adjourned at 6:05pm.

 

Minutes submitted by:  Carolyn Siccama